SPECTRAFORCE · 2 days ago
Contract Documentation Specialist
North Chicago, IL
Contract
Hybrid
Entry, Mid Level
$22/hr - $23/hr
1+ years expSPECTRAFOR is seeking a Contract Documentation Specialist responsible for maintaining essential contract documents and ensuring compliance with corporate policies. The role involves managing contract data entry, financial reconciliation, and coordinating payment timelines for clinical study vendors.
ConsultingCRMInformation TechnologyLegal
Responsibilities
Demonstrates operational knowledge of the applicable SOPs & practices required to effectively process clinical contracts
Responsible for the audit and financial reconciliation of clinical study trial vendor contracts utilizing various financial systems to summarize and consolidate payment history
Performs ongoing contract entry for all executed contracts
Primary interface with Clinical teams and other functional groups for payment-related activities
Assisting in the identification of payment discrepancies and propose resolutions and strategies to avoid them in the future
Coordinate payment timelines between Payment Specialists and other functional areas
Uses available databases and resources related to EDC database(s) in order to set-up payments in departmental database / system; may enter contract data into departmental database / system
Communicate status to management including proposing recommendations for issue resolution
Responsible for producing accurate and high-quality payments and reports in a timely manner
Investigate and resolve issues that arise independently or with minimal oversight
Coordinates clinical trial payments ensuring payments are properly processed within specified timelines including timely distribution of incoming invoices and tracking into appropriate databases
Provides guidance/information and answers to technical and non-technical questions regarding contracting process
Requisition processing of vendor agreements and Clinical Study Agreements (CSA) into contracting database, including a solid understanding of any auditable documentation needed for payment processing
Recognize and resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner)
Processing of monthly electronic data capture (EDC) invoices for CSAs operating in trials
Verification of patient activity performed for each agreement when processing invoices
Independently investigate and resolve clinical trial vendor or site payment disputes
Qualification
Required
High School diploma or equivalent with minimum of 5 years relevant experience or an associate's degree with 2 years relevant experience or a bachelor's degree with a minimum of 1 year of relevant experience
Strong math and communication skills and experience with MS Excel and database entry necessary
Strong knowledge of standard business procedures including contracting, finance, and budgeting
Exercise appropriate judgment when prioritizing work tasks; demonstrated ability to successfully manage projects to completion consistent with stated turn-around times and/or deadlines
Demonstrates analytical and critical thinking skills. Operates independently and with minimal oversight
Must be proficient in computer skills including Microsoft Office and have the ability to learn new software/technology quickly; knowledge of organizational systems and procedures (SAP, RAVE Electronic Data Capture, MIDAS, Quantum, Qlik, COMPASS etc.) including a thorough understanding of the payments process and systems
Must have attention to detail and the ability to recognize and work with manager to resolve computational and contractual errors in contracts and invoices
Well-developed communication skills and effective interaction with professionals, external sites, and vendors
Preferred
Preferred experience in clinical research, Finance, Outsourcing, Accounts Payable, or equivalent
Strong understanding of the overall Global Clinical Study process is preferred; demonstrates developing knowledge of a clinical study protocol and ability to translate it into contractual payment terms
Knowledge of organizational systems and procedures (SAP, RAVE Electronic Data Capture, MIDAS, Quantum, Qlik, COMPASS etc.) including a thorough understanding of the payments process and systems is preferred
Company
SPECTRAFORCE
Welcome to SPECTRAFORCE, your gateway to NEWJOBPHORIA™! Established in 2004, SPECTRAFORCE is now one of the largest and fastest growing U.S.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase