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University of Central Florida · 1 day ago

Executive Assistant II

Greater Orlando

Full-time

Onsite

Mid, Senior Level

$56K/yr - $72K/yr

4+ years exp

The University of Central Florida is a next-generation public research university seeking an Executive Assistant II to provide strategic administrative support to executive leadership within the Office of the Senior Vice President and CFO. The role involves managing calendars, coordinating meetings, and overseeing communications to facilitate effective operations and support executive priorities.

EducationTrainingUniversities

No H1B

Responsibilities

Efficiently manages the calendars of senior executive leadership within the SVP Office, ensuring optimal time utilization through strategic scheduling and expert use of technology tools. Coordinates meetings and engagements with internal departments and key stakeholders, including faculty, staff, students, university leadership (President, Provost), the Board of Trustees, DSO Boards of Directors, government agencies, donors, and external partners to facilitate seamless communication and alignment with division and institutional priorities

Acts as the primary liaison for the SVP Office executive team, overseeing all incoming communications via emails, calls, and correspondence. Screens and prioritizes messages, and drafts, edits, and organizes high-level documents, reports, and presentations. Reviews materials submitted for SVP/CFO signature for accuracy, completeness, and compliance with university policies. Provides front-line support by welcoming visitors, managing and responding to general inquiries, and coordinating conference room usage

Coordinates division-wide meetings, seminars, employee events, and supports division board-related activities. Responsibilities include scheduling, agenda development, research, presentation preparation, catering coordination, and documentation of minutes and attendance. Conducts post-event evaluations, surveys, and task tracking to ensure timely follow-up and completion of action items. Promotes team collaboration and employee engagement through well-organized initiatives

Manages all aspects of executive travel, including itinerary creation, booking of flights, accommodations, and transportation, and overseeing the reimbursement process. Ensures travel plans align with executive schedules and comply with university policies and procedures. Utilizes departmental PCard for travel and other authorized purchases

Qualification

Microsoft Office 365Project management toolsCalendar managementHigher education experienceConfidential information handlingTechnology adaptationCommunication skillsOrganizational skills

Required

Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6)

Preferred

5–7+ years of progressively responsible administrative support, with at least 3 years supporting a senior executive

Experience managing complex calendars, executive inboxes, and scheduling across multiple time zones and stakeholder groups

Demonstrated experience handling confidential and sensitive information (budget, personnel, labor relations, strategic planning)

Advanced proficiency with Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams) or Google Workspace (if applicable)

Prior experience in higher education, preferably at a public/state university with knowledge of shared governance and academic/administrative structures