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City of Portland · 6 days ago

Fleet Administrative Specialist (Administrative Specialist II - CPPW)

Portland, OR

Full-time

Onsite

New Grad, Entry Level

The City of Portland is seeking a Fleet Administrative Specialist to support the Fleet Program at the Portland Police Bureau. This role involves managing fleet databases, coordinating vehicle maintenance, and providing administrative support to ensure efficient fleet operations.

GovernmentTransportationWater

Responsibilities

Maintain the Fleet mailbox, ensuring all requests/questions are answered in a timely manner

Track all vehicle damage and wrecks

Coordinate with PBOT to maintain parking access to secured floors

Ensure accuracy to parking patrol lists

Provide weekly preventative maintenance reports to the Bureau

Coordinate scheduling of Bureau vehicles for maintenance

Attend all fleet meetings and provide meeting notes

Produce asset certificates for all vehicles

Work with City Fleet to provide the PPB Fleet Manger with vehicle usage reports, low mileage reports, billing reports, etc

Updates City Fleet and the Bureau’s fleet databases with billing changes

Process all invoices via SAP

Track and maintain the Bureau’s bicycle program

Qualification

Office software proficiencyData managementCommunication skillsLogistics supportFlexibility

Required

Experience with advanced office tasks such as typing, scheduling, proof-reading, note-taking, filing, logistics support including proficiency with computers and office equipment

Ability to learn and apply City policies, procedures, and rules, particularly those related to the Portland Police Bureau, City Fleet acquisitions, and accounting

Experience using technology and office software, including Outlook, Word, Access, and Excel, for complex document production and data management

Experience communicating and interacting with internal and external customers in a professional and courteous manner, both verbally and in writing

Ability to be flexible and handle shifting and competing work demands

Ability to successfully pass an in-depth background investigation

A valid state driver's license with an acceptable driving record at the time of hire