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WVU Medicine · 2 days ago

Administrative Assistant

United Linen Services

Full-time

Onsite

Entry Level

2+ years exp

WVU Medicine is a healthcare organization seeking an Administrative Assistant to support various administrative duties and complex office procedures. The role involves coordinating departmental correspondence, managing budgets, and facilitating communications within the department.

Health CareHospitalMedical

Responsibilities

Assists in coordinating activities involved in the preparation of department correspondence to facilitate on-going communications and efficient departmental operations in an accurate, neat, and timely manner as assigned

Reconciles monthly budget with monthly analysis report and responsibility statements; updates cost center budget tallies; sends invoices to AP for payment; completion of purchase orders and requisitions; securing quotes for capital budget; completion of expense forms and sending to AP; and completing credit card statements and sending to Accounting

Updates Policies & Procedures annually, along with all departmental information for each area

Provides support to employee with forms and information updates

Screens and refers incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner

Prepares, maintains and processes proper levels of office supply inventory

Maintains the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, webex needs, etc. Notifies all parties of the time and place and prepares agendas and minutes as needed. Prepares monthly calendar and/or maintains appointment calendars, documenting accurate times and contacting appropriate individuals

Functions as Payroll representative for the department. Coordinates all payroll and leave reports of department staff to expedite accurate and timely processing

Schedules travel arrangements