KBR Careers · 21 hours ago
Associate Proposal Coordinator
Huntsville, Alabama
Full-time
Onsite
Entry, Mid Level
3+ years expKBR is a leader in Defense and Technology Solutions, providing comprehensive engineering and technical solutions for military systems. The Associate Proposal Coordinator will manage and coordinate proposal development efforts, ensuring compliance with requirements and collaborating with cross-functional teams to deliver high-quality submissions.
Information Technology & Services
No H1B
U.S. Citizen Only
Responsibilities
Coordinates the administrative aspects of the proposal process and in some cases manages the proposal team. Works with multiple functional and operational personnel in a deadline driven environment to develop compliant, winning proposals in response to government Requests For Proposal (RFP)
Coordinates the requirements of many proposals/proposal teams at once, acting as the manager for subcontract proposals and the assistant to the manager on prime proposals
Works with business development capture managers to formulate teams with other companies and may compile past performance research. Searches SAM.gov and works with internal company POCs to obtain RFP documents
Reviews and interprets RFP requirements and understands the proposal process. Prepares compliance matrices as needed. Works independently or with the proposal manager to guide the technical team toward successful proposal completion
Maintains configuration control of documentation and access to the proposal management system. Coordinates data calls for information from other companies as well as data from within KBR. Coordinates and prepares past performance requests from current and previous government customers. Works with the proposal manager to select color team reviewers and schedules and participates in color team reviews
Builds response templates for proposal writers as well as edits and formats proposal documents for compliance with company styles and RFP requirements. Coordinates white glove review and production of final product for submittal. Hard copy submittal includes coordination of covers, binders, tabs, etc. with graphics and production personnel, as well as the coordination of delivery
Ability to edit and correct grammar in existing documents
The Associate Proposal Coordinator supports the Proposal Manager to ensure the proposal process runs smoothly and the response team stays on schedule by:
Supporting ad hoc activities as needed by Proposal Manager and fills in as Proposal Manager in their absence. Some ad hoc writing responsibilities could be expected
Communicates with the Proposal Manager regarding schedule, meeting agendas, status of tasks, outstanding assignments, pending deadlines, and other potential requirements as necessary
Reviewing DRFP and FRFP documents thoroughly upon release; creating change documents highlighting changes from amendments, etc.; paying close attention to all instructions related to proposal preparation, production, submission, and delivery
Developing and maintaining/updating supporting documents, such as the PMC User List and the Color Team Reviewer List; developing and updating proposal response templates according to the FRFP
Attending virtual and in-person proposal meetings; hosting meetings if necessary; printing needed documents for in-person meetings; presenting proposal process information to response team during kickoff(s) (to include information about graphics process, the PMC etc.); providing any necessary training to response team for processes and tools
Supporting the professional look and feel of proposals by providing desktop publishing, copy editing; coordinating graphics production and cover art with assigned Graphics Designer
Assisting with desktop publishing efforts prior to each Color Team review and prior to final submission; confirming all proposal documents comply with KBR branding and proposal guidelines
Assisting with the administration of PMC sites, to include user access
Assisting with close out activities, such as, moving past performance write-ups to the Past Performance Database and ensuring the Status of the PMC site is changed
Under general direction, uses specialized knowledge or skills to solve complex and unique problems
May direct resources, prioritize tasks and provide guidance to less experienced team members
Relies upon experience, interpersonal skills, and broad knowledge of field to ensure task completion in compliance with KBR’s policies, procedures, and business strategy
Provides in-depth training to members of the team
May be responsible leading subcontractor proposal efforts from cradle to grave. This includes working with Capture to understand the opportunity; acts as the primary POC between KBR and the Prime; ensures data calls and pricing are completed and submitted to the prime
Qualification
Required
U.S. Citizen living in the U.S
BA/BS degree plus 2 years of relevant experience required, at least three of which is in proposal coordination. Additional experience may be substituted in lieu of degree
Experience in DoD contracting environment, including knowledge of the government contracting processes and regulations (i.e., FAR and DFARS)
Experience communicating with the Proposal Manager regarding schedule, meeting agendas, status of tasks, outstanding assignments, pending deadlines, and other potential requirements as necessary
Experience reviewing solicitation documents thoroughly upon release; creating change documents highlighting changes from amendments, etc.; paying close attention to all instructions related to proposal preparation, production, submission, and delivery
Preferred
BA/BS degree plus 4 years of relevant experience required
Impeccable organizational skills
Advanced knowledge of MS Word editing (e.g. formatting, style application, table of contents, etc.)
Strong knowledge of other Microsoft products (including SharePoint) and Adobe Acrobat
Ability to multi-task, prioritize, and meet deadlines
Exceptional interpersonal skills and a strong customer service orientation
Excellent written communication skills
Ability to lead a team
Experience working with AI tools to develop proposals
APMP certification is a plus
Company
KBR Careers
At KBR, we deliver science, technology and engineering solutions that are helping governments and companies around the world take on the great challenges of our time.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Becky Sewell
Chief Training Officer (CTO)
Dana Dorsey
Sr. VP, Chief Financial Officer
Company data provided by crunchbase