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FlightSafety International · 7 hours ago

Proposal Coordinator

DFW Metroplex

Full-time

Onsite

Mid, Senior Level

5+ years exp

FlightSafety International is seeking a Proposal Coordinator responsible for coordination and administration activities associated with new business and program change proposals. The role involves interacting with various departments, managing proposal activities, and ensuring compliance with formatting and documentation standards.

Aerospace

Hiring Manager

Jazman Scott

Responsibilities

Reports to the Proposal Manager for daily assignments, coordination of resources and input necessary to meet deadlines

Interacts daily with functional departments (Programs, Engineering, Finance, Contracts, Purchasing, and Product Assurance) in support of all proposal development requirements

Coordinates proposal activities by:

Reading, understanding and implementing proposal formatting requirements

Creating initial draft documents by preparing Author Shells (working outlines) and collecting and inserting boiler plate text working with the technical authors to edit to meet the specific requirements of the Request for Proposal (RFP)

Work with technical authors and graphic artists to come up with representative graphics as needed

Create and maintain action items lists and track to completion

Formatting proposal documents to ensure continuity and professional appearance, as well as compliance with associated RFP to include Tables of Contents, List of Figures, etc

Interfacing with proposal teams to collect and insert edited changes in a timely manner

Create and maintain proposal schedules

Reviewing proposal documents to verify the placement of graphics, figures, tables and text links

Minor editing of technical documents

Preparing final proposal files (electronic and hard copy) for submittal to the customer

Performing quality control of internal drafts for color team reviews as well as the final proposal product

Shipping the proposal (inclusive of a back-up plan) and following-up to ensure receipt by client office

Performing organization and 'clean-up' of the New Business Development network files and folders

Assists in preparation of Requests for Quotes

Assists in preparation of proposal packages for Kickoff meetings and Proposal Reviews

Establishment and configuration management of proposal document control via an electronic filing system (i.e. SharePoint)

Coordinating with the IT department and SharePoint administration to establish correspondence groups and to ensure proposal group members have access to proposal documents

Ensuring availability of materials for proposal reviews

Making arrangements for visitors attending proposal events at FSI-D facilities

Prepares meeting notes, creates agendas, develops presentations under the direction of the Proposal Manager

Monitors and conveys Internet data for business opportunities on a daily basis; downloads relevant files to the New Business Development network folders

Monitors and maintains Configuration Management of proposals using SharePoint and/or a local network, providing quality assurance support as the proposal evolves through the internal processes

Ensures documentation used in support of the proposal is available and distributed to the proposal team

Qualification

Proposal developmentSharePoint managementDocument formattingQuality controlCommunication skillsOrganizational skillsTeam collaboration

Required

High School diploma or equivalent

Five years of experience in general administrative/business office environment

Preferred

A Bachelor's degree in business or four years combination of education, experience, and training, in addition to what is listed below, is desirable

Three years of experience in proposal development in government contracts and/or aviation training is desirable

Company

FlightSafety International

Glassdoor3.5

FlightSafety International is a provider of professional aviation training, simulation equipment and software. It is a sub-organization of Berkshire Hathaway.

Founded in 1951

New York, New York, USA

1001-5000 employees