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UAMS - University of Arkansas for Medical Sciences · 5 hours ago

Program Manager

Little Rock

Full-time

Onsite

Mid Level

4+ years exp

The University of Arkansas for Medical Sciences (UAMS) is a collaborative health care organization focused on improving patient care and the lives of Arkansans. The Program Manager will provide executive-level administrative support to the Chair and leadership of the Internal Medicine Department, managing various administrative and human resources tasks, as well as coordinating committee activities and departmental events.

EducationHealth CareNon Profit

No H1B

Responsibilities

Managing the onboarding process for Faculty members across 11 divisions, including those in Northwest Arkansas

Collaborating with various departments such as Professional Staffing, Provider Enrollment, Immigration & Malpractice offices, Human Resources, EPIC trainers, Student Employee Health Services, and the Portrait Studio

Ensuring offer letters meet COM (College of Medicine) standards through reviewing, modifying, and editing

Managing the offer letter approval process in JFR by obtaining the required signatures and submitting for approval

Managing appointment actions in JFR, including documentation for time/salary changes, separations, adjunct, and academic appointments

Collecting and inputting data into RedCap for the purpose of building and maintaining profiles for Annual Faculty Evaluations

Initiating immigration cases for foreign national employees using Immigration Tracker and overseeing cases not managed in-house by the UAMS immigration office

Providing administrative assistance to the Chair of the Internal Medicine Department

Coordinating administrative tasks for the Department Chair, Department Administrator, and coordinating administrative tasks for the Department Chair, Department Administrator, and Education Program Director

Managing schedules, documentation, meetings, events, and other office duties

Coordinating and planning department-wide events

Handling day-to-day operations such as answering phones, mail duties, reports, ordering supplies, and addressing faculty needs

Screening and routing Chairman's calls as appropriate

Scheduling and coordinating Faculty meetings, budget meetings, Division Directors meetings, and Hospital Leadership meetings

Overseeing procurement for the Internal Medicine department, including P-Card management, supply ordering, creating requisitions, and staying informed about procurement policies

Managing special event forms, requests, spend authorizations, expense reports, and supplier invoice requests for department events, guest speakers, travel, and purchasing needs

Organizing the yearly departmental flu shot clinics

Collaborate with individual divisions or departments for special events such as guest speakers and investiture ceremonies

Ensuring all necessary supplies and resources are available for faculty

Managing registration and documentation processes

Assisting the IM Vice Chair of Mentoring in maintaining committee information in RedCap, scheduling training sessions, and coordinating committee cycles

Supporting the department committees as assigned by maintaining membership records, creating agendas, recording meeting minutes, participating in sub-committees when needed, and maintaining working relationships with other entities on site to achieve the Vision 2029 goals

Maintaining, generating, and updating over 200 Internal Medicine pages on the UAMS website

Editing the monthly Impact Newsletter for the Internal Medicine department

This position assists in coordinating M3 and M4 medical student activities in the Department and serves as a point of contact for rotating medical students when the primary point of contact is not available to perform duties such as proctoring exams

Works closely with other Departments to ensure their rotating students have appropriate access

Performs other duties as assigned

Qualification

Program ManagementHuman ResourcesProcurement ManagementMicrosoft Office SuiteCommunicationTeam CollaborationOrganizational SkillsAttention to DetailConfidentiality

Required

Bachelor's degree plus four (4) years of program and/or project management experience or High School diploma/GED plus eight (8) years of program and/or project management experience required

Advanced proficiency in computers (preferably Microsoft Office Suite)

Excellent communication skills: written, verbal, and listening

Must be able to interact well with others one-on-one and as part of a team

Ability to set priorities and maintain a high level of organization while managing multiple deadlines

Possess a high degree of initiative for independent work

Demonstrate attention to detail, accuracy, and thoroughness

Handle sensitive information with absolute confidentiality

Computer experience and the ability to learn additional programs as needed

Benefits

Health: Medical, Dental and Vision plans available for qualifying staff and family

Holiday, Vacation and Sick Leave

Education discount for staff and dependents (undergraduate only)

Retirement: Up to 10% matched contribution from UAMS

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery on the main campus when using UAMS pharmacy

Company

UAMS - University of Arkansas for Medical Sciences

Glassdoor3.6

UAMS is the state’s only comprehensive academic health center, with colleges of Medicine, Nursing, Pharmacy, Health Professions and Public Health; a graduate school; a hospital; a northwest Arkansas regional campus; a statewide network of regional centers; and seven institutes: the Winthrop P.

Founded in 1879

Little Rock, Arkansas, USA

10001+ employees