Haynes and Boone, LLP ยท 6 hours ago
Legal Administrative Assistant - Finance
Dallas, TX
Full-time
Onsite
Mid Level
3+ years expHaynes and Boone, LLP is one of the largest law firms in Dallas, recognized for its commitment to delivering exceptional legal services. The Legal Administrative Assistant - Finance performs full secretarial and administrative duties for attorneys, requiring independent judgment and discretion while managing client-related documentation and office tasks.
Consulting
Responsibilities
Performs functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports
Performs word processing of drafts, revisions, and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, copy, format, etc
Copies, distributes, sends (electronically and/or via mail, courier, or express service), files and otherwise handles completed work
Maintains physical and electronic files, and contacts
Coordinates meetings and appointments including reserving conference rooms, and properly receives clients/guests, as requested. Maintains appointment calendar for attorneys
Transcribes and composes correspondence for client-related matters
Handles incoming and outgoing mail
Answer incoming phone calls
Assist with preparing and sending FedEx packages
Provides assistance to summer associates, visiting attorneys and attorneys whose assistants are absent, as well as provide overflow assistance when needed
Performs other related duties as needed or assigned
Qualification
Required
Must have three to five years of experience working in a mid- or large-sized law firm, preferably in the Finance practice area
The Legal Administrative Assistant should possess working knowledge of general office procedures, as well as strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment
Prior experience supporting more than one attorney is required
The Legal Administrative Assistant must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe
The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation
Strong phone etiquette, attention to detail and follow through skills is required
Must be highly organized and able to successfully multi-task and meet set deadlines
Strong customer service, ability to be flexible and work effectively as part of a team is required
The individual must have a sense of 'urgency' and be proactive in taking care of daily tasks
Must be flexible and able to adapt to change quickly
The Legal Administrative Assistant must possess a high school diploma
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc
Remains stationary at least 85% of the time
This position operates computers and other office productivity machines (e.g., copier, printer, etc.) on a regular basis
Occasionally required to move documents or files weighing up to 15 lbs
This position requires constant communication and exchange of information with the firm attorneys, clients and staff
This position must be able to inspect and observe information on a computer screen at least 80% of the time
Office environment, occasional overtime may be required
Preferred
Working knowledge and experience with the Firm's technology and applications strongly preferred (DeskSite, Interaction, Chrome River, etc.)
Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred
Two years of college or equivalent preferred, but not required
Company
Haynes and Boone, LLP
Haynes and Boone, LLP is an international corporate law firm.
1001-5000 employees
H1B Sponsorship
Haynes and Boone, LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (6)
2023 (2)
2022 (1)
2021 (7)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Brian Gustafson
Partner
Recent News
2025-11-08
bloomberglaw.com
2025-11-05
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