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Hinckley Allen · 10 hours ago

Office Manager

Providence, RI

Full-time

Onsite

Mid, Senior Level

3+ years exp

Hinckley Allen is seeking an Office Manager in their Providence, RI office. The Office Manager is responsible for overseeing the daily administrative operations of the office to ensure efficiency, organization, and a positive work environment while serving as a central point of contact across departments.

ConsultingLegal

Comp. & Benefits

Hiring Manager

Melanie Hamilton, SHRM-CP

Responsibilities

Serves in a leadership capacity by emphasizing teamwork, efficiency and positive, firm-minded actions for support staff

Supervises support staff in the Providence office, including legal administrative assistants, practice assistants, and office services personnel. Counsels and, if necessary, disciplines support staff under the direction and support of the Senior Manager of Office Operations and the Human Resources department

Monitors support staff workloads and assists with the delegation of work to others ensuring assignments are completed in a timely and efficient manner

In conjunction with Senior Manager of Office Operations, interprets and explains company policies and office procedures to others

Analyzes and resolves work problems and assists others in resolving work problems

Initiates or suggests plans to motivate others to achieve work goals

Maintains time records, i.e. vacation, sick etc. of support staff in each department to help ensure proper coverage

Plans and coordinates lunch schedules to ensure proper coverage

Under the supervision and guidance of the Senior Manager of Office Operations and the Human Resources department, assists in the recruitment, screening, hiring, onboarding and training of support staff

Manages the on-site file systems and the transition of files to off-site storage

Plans and/or assists in planning firm-sponsored events, including Staff Appreciation Day, Employee Summer Outing, Office Holiday Party and other event planning needs as assigned

Manages and oversees facilities and operational functions, including office services, reception, furniture, repairs and maintenance, artwork and food services. Responsible for oversight and budgeting for all such expenses

Other administrative tasks as assigned

Qualification

Management experienceLaw firm experienceOffice 360 proficiencyIManage familiarityInterpersonal skillsCommunication skills

Required

Bachelor's Degree in Management, Human Resources, Business or a related field required

3-5 years of management experience required

2-3 years of law firm experience required

Previous experience supervising a large number of employees in various departments

Proficiency with Office 360, Microsoft Outlook, Excel, PowerPoint and Word

Familiarity with iManage document management system or proficiency working in another document management system

Ability to organize and prioritize numerous tasks and complete them under time constraints; ability to work under pressure

Ability to maintain highly confidential information

Strong interpersonal skills are necessary in order to communicate and follow instruction successfully from a diverse group of clients, attorneys and staff

Strong communication skills are necessary in order to communicate via e-mail, telephone and in-person

Work may require irregular hours and occasionally require more than 40 hours per week to perform the essential duties of the position. Must be reliable and flexible