Flawless · 1 week ago
Executive Assistant
Santa Monica, CA 90401
Full-time
Hybrid
New Grad, Entry Level
$70K/yr - $75K/yrFlawless is an AI company that is transforming Hollywood by empowering filmmakers with innovative tools. They are seeking a proactive and highly organized Executive Assistant to support the Co-CEOs and oversee office operations, ensuring the LA office runs smoothly and efficiently.
Artificial Intelligence (AI)Machine LearningSoftware
Responsibilities
Support the executive team with scheduling, calendar coordination, and administrative logistics as needed
Oversee the day-to-day operations of the LA office, ensuring supplies, food, and equipment are consistently stocked, organized, and maintained
Manage relationships with vendors and service providers to support facilities, office services, and workplace needs
Track and manage office budgets, expenses, and vendor contracts
Proactively identify and resolve office-related issues with efficiency, ownership, and sound judgment
Implement, document, and continuously improve systems and processes related to office operations and communication
Plan and coordinate internal events, including team socials, holiday gatherings, and office celebrations
Partner with the broader Operations team on cross-functional initiatives that impact office culture, employee experience, and logistics
Serve as a trusted point of contact for employees on all office-related questions and needs
Contribute to a positive, collaborative, and well-maintained workplace that reflects Flawless’ culture and values
Qualification
Required
Organization and planning
Good communication
Can-do attitude
Attention to detail
Project management
Facilities management
Problem solving
Flexibility and adaptability
Willingness to do what needs to be done
Preferred
Executive Assistant experience
Office software proficiency
Customer service
Event planning
Benefits
Autonomy
A hybrid working environment
Competitive Salary
All permanent employees receive generous stock options
Company
Flawless
Flawless develops TrueSync, the first artificial intelligence-based solution for creating lip-synchronized visualizations in many languages.
Founded in 2020
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$1.71M2023-04-27Series A
2022-02-28Seed· $1.71M
Leadership Team
Nick Lynes
Co-Founder & Co-CEO
Scott Mann
Co-Founder & Co-CEO
Recent News
2025-08-17
2025-07-06
2025-07-04
Company data provided by crunchbase