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Flawless · 1 day ago

Office Manager

Santa Monica, CA 90401

Full-time

Hybrid

Mid Level

$70K/yr - $75K/yr

Flawless is an AI company transforming Hollywood by empowering filmmakers with tools that enhance editing and localization while maintaining artistic intent. They are seeking a proactive and highly organized Office Manager to support the executive team and oversee day-to-day office operations, ensuring a smooth and efficient work environment.

Artificial Intelligence (AI)Machine LearningSoftware

Growth Opportunities

Responsibilities

Support the executive team with scheduling, calendar coordination, and administrative logistics as needed

Oversee the day-to-day operations of the LA office, ensuring supplies, food, and equipment are consistently stocked, organized, and maintained

Manage relationships with vendors and service providers to support facilities, office services, and workplace needs

Track and manage office budgets, expenses, and vendor contracts

Proactively identify and resolve office-related issues with efficiency, ownership, and sound judgment

Implement, document, and continuously improve systems and processes related to office operations and communication

Plan and coordinate internal events, including team socials, holiday gatherings, and office celebrations

Partner with the broader Operations team on cross-functional initiatives that impact office culture, employee experience, and logistics

Serve as a trusted point of contact for employees on all office-related questions and needs

Contribute to a positive, collaborative, and well-maintained workplace that reflects Flawless’ culture and values

Qualification

OrganizationPlanningFacilities managementProject managementOffice software proficiencyEvent planningCan-do attitudeCustomer serviceCommunicationAttention to detailProblem solvingFlexibilityAdaptability