Outreach: Building Healthy Lives · 2 days ago
Bilingual Administrative Assistant
Richmond Hill, NY, US
Full-time
Onsite
New Grad, Entry Level
$19/hr - $22/hrOutreach Development Corporation is a non-profit organization focused on addressing substance use and behavioral health disorders. They are seeking a Bilingual Administrative Assistant to provide administrative support, conduct phone screenings, and assist with client scheduling and records management.
Addiction TreatmentHealth CareNon ProfitNursing and Residential CareRehabilitationWellness
Responsibilities
Providing information regarding services, conducting phone screening, recording information in the intake book. Interacting with referral sources, clients and staff in a professional, ethical and caring manner
Answering/screening incoming phone calls; welcoming and screening visitors; maintaining reception area appearance; maintaining knowledge of staff schedules
Conducting pre-intake telephone screening, scheduling intake appointments and recording relevant intake information in the intake log
Collecting client fees, issuing receipts and recording information in the computer. Collecting all Medicaid client cards on a daily basis and swiping card using Medicaid machine. Reporting any benefit denials to appropriate staff
Maintaining efficient and understandable filing system for administrative and clinical records; updating filing system on a periodic basis. Ensuring charts are well organized
Maintaining a supply of forms and pre-arranged intake folders. Disassembling charts of discharged clients and files appropriately
Inputting all daily client activity and client demographic information in the computer
Monitoring the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc
Scheduling medical, psychiatric and intake appointments for clients as needed
Assisting in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPAA and CFR42, Part 2
Assisting in the maintenance and order of office and toxicology supplies
Assisting in maintenance of the physical plant; reporting needed repairs in a timely manner; responding appropriately to emergencies; utilizing appropriate agency resources in seeking to improve physical plant function and safety
Qualification
Required
Bilingual Spanish required
Providing information regarding services, conducting phone screening, recording information in the intake book
Interacting with referral sources, clients and staff in a professional, ethical and caring manner
Answering/screening incoming phone calls; welcoming and screening visitors; maintaining reception area appearance; maintaining knowledge of staff schedules
Conducting pre-intake telephone screening, scheduling intake appointments and recording relevant intake information in the intake log
Collecting client fees, issuing receipts and recording information in the computer
Collecting all Medicaid client cards on a daily basis and swiping card using Medicaid machine
Reporting any benefit denials to appropriate staff
Maintaining efficient and understandable filing system for administrative and clinical records; updating filing system on a periodic basis
Ensuring charts are well organized
Maintaining a supply of forms and pre-arranged intake folders
Disassembling charts of discharged clients and files appropriately
Inputting all daily client activity and client demographic information in the computer
Monitoring the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc
Scheduling medical, psychiatric and intake appointments for clients as needed
Assisting in safeguarding clients' confidentiality in accordance with pertinent regulations, which include HIPAA and CFR42, Part 2
Assisting in the maintenance and order of office and toxicology supplies
Assisting in maintenance of the physical plant; reporting needed repairs in a timely manner; responding appropriately to emergencies; utilizing appropriate agency resources in seeking to improve physical plant function and safety
Company
Outreach: Building Healthy Lives
Outreach, a non-profit organization, is a premier provider and champion of quality, life-changing drug and alcohol abuse treatment and training services in New York City and Long Island.
Founded in 1980
201-500 employees
H1B Sponsorship
Outreach: Building Healthy Lives has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (9)
2023 (13)
2022 (28)
2021 (15)
2020 (5)
Funding
Current Stage
Growth StageLeadership Team
Mary Brite, LCSW
Chief Compliance Officer
Company data provided by crunchbase