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Chubb · 16 hours ago

Sr. Administrative Assistant

202A Hall's Mill Road, Whitehouse Station, NJ, 08889, US

Full-time

Onsite

Mid, Senior Level

$52K/yr - $88K/yr

5+ years exp

Chubb is a world leader in insurance, providing commercial and personal property and casualty insurance globally. The Sr. Administrative Assistant role involves providing high-level executive administrative support, managing complex schedules, coordinating travel arrangements, and facilitating team logistics for senior leadership.

Commercial InsuranceFinancial ServicesHealth InsuranceInsuranceMortgageRisk Management

Responsibilities

Heavy calendar management, gatekeeping and meeting logistics. Proactively manages the schedule ensuring that the assigned leader(s) are aware of priority issues of impact

Coordinate complex travel arrangements; working with internal contacts to prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation; prepare and process required documentation travel

Coordinate and manage all logistics related to team workshops, conferences and other activities (and occasionally attend) for the Senior Leadership Team

Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner

Perform administrative analyses which require a considerable degree of independent decision making

Create, edit and proofread correspondence, formal communications and presentations

Create and maintain team distribution lists, org charts, staff listings, etc

Review and respond to emails, filing and forwarding as appropriate

Screen phone calls and visitors and be the point of contact for assigned client groups

Administer programs, special projects, and/or processes as assigned

Qualification

International travel managementMicrosoft Office SuiteSenior administrative experienceCustomer service skillsInterpersonal skillsVerbal communicationWritten communicationTime managementSelf-starterOrganizational skills

Required

Highly experienced with international travel requirements and processes

At least 5 years of demonstrated competence in senior administrative function

High degree of professionalism and dependability and a demonstrated ability to handle confidential information and work in a fast-paced environment

Effective interpersonal skills; capable of working with all levels of office personnel in a corporate setting and polished executive presence

Excellent working knowledge of PC and various Microsoft software programs including Outlook, SharePoint, Word, Excel, and PowerPoint; ability to create documents, presentations, and reports with minimal direction

Proficient with current office technologies and early adopter of new technology

Ability to quickly gain a thorough understanding of the organization, role and objectives of the department, personnel and policies

Excellent customer service skills

Strong verbal and written communication skills

Quick learner and self-starter with willingness to take initiative

Demonstrated ability to think and work independently with limited supervision

Proven ability in planning, prioritizing, and organizing diverse workload

Associates or Bachelor's Degree