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Delta Dallas · 1 day ago

Executive Assistant

Dallas, TX

Full-time

Onsite

Mid Level

$85K/yr - $100K/yr

3+ years exp

Delta Dallas is seeking a polished and proactive Executive Assistant / Office Manager to support daily office operations in a highly private executive office in Dallas. The role involves providing selective executive support to the principal and senior leadership team while maintaining discretion and organizational excellence.

Human ResourcesService IndustryStaffing Agency

Hiring Manager

Jarah Miller

Responsibilities

Provide high-level service when the principal is onsite, ensuring needs are anticipated and handled promptly (calendar adjustments, meeting preparation, hospitality, etc.)

Prepare morning setup, including coffee and light breakfast, and support day-of requests with polish and professionalism

Manage and adjust the principal’s calendar and coordinate closely with the internal chief-of-staff

Assist with travel coordination, including flight scheduling, itinerary logistics, and communication with internal stakeholders

Maintain strict confidentiality and discretion at all times

Support two key senior leaders with filing, organizing, document handling, and light Excel work

Assist with document tracking, approvals, and internal coordination

Streamline workflows and manage task flow to ensure efficient operations

Provide support for event planning, internal meetings, and special projects

Uphold NDA-protected communication and sensitive information handling

Maintain office supplies, kitchen inventory, and general orderliness of the workspace

Coordinate with building management, maintenance vendors, and service providers

Manage mail, packages, deliveries, and shipping needs

Ensure the office remains polished, guest-ready, and functioning smoothly at all times

Qualification

Executive Assistant experienceCalendar managementMicrosoft Office SuiteTravel coordinationProactive mindsetDiscretionFast learnerTeam collaborationFlexibility