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Brown & Brown · 6 days ago

Operations Assistant

St. Petersburg, FL

Full-time

Onsite

Entry Level

$20/hr - $20/hr

1+ years exp

Brown & Brown is seeking an Operations Assistant to join their growing team. The Operations Assistant supports the surplus lines tax team by reviewing, preparing, and filing state tax submissions while ensuring compliance with documentation and statutory requirements.

Insurance

Hiring Manager

Tamara Small

Responsibilities

Evaluate management reports to ensure that all offices have submitted the required filing documentation. Follow up with all offices as necessary to secure complete and timely submissions

Review and prepare all office tax filing submissions; ensure necessary documentation has been submitted; verify appropriate invoicing and taxing amounts; ensure compliance with all state requirements

Process tax filings for assigned states in a timely and accurate manner

As assigned, handle any discrepancies (i.e. tags) identified by state filing authorities, ensuring timely resolution

Handle any SL tax discrepancies identified by Accounting Leaders, Corporate Accounting Department, etc., ensuring timely resolution

Review state and industry publications, monitor state websites and coordinate with Lead & offices to ensure that all tax filing information, processes and forms are kept current

Assist Lead in managing Tax and Affidavit Information link (for all states) on Intranet; assist in maintaining all relevant tax and filing information using software tools such as Word, Adobe and Excel

Submit current/updated tax information to the Lead for the monthly tax newsletter; communicate to all pertinent office staff regarding updates or changes to tax and filing compliance issues affecting their states

Establish and maintain appropriate documentation for all state filing, ensuring the information is complete, accurate and current

Performs analysis or research as assigned by Leaders to assist with internal or state auditors

At the direction of Lead, develop and maintain procedures and materials in support of the department’s mission(s)