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Forrest Solutions · 10 hours ago

Corporate Event Coordinator

New York, NY

Full-time

Onsite

Mid Level

$40/hr - $40/hr

4+ years exp

Forrest Solutions is seeking a Corporate Event Coordinator to deliver seamless and high-impact meetings and events. The role involves end-to-end coordination of internal meetings and corporate events, ensuring high standards of service and professionalism.

ConsultingCRMInformation TechnologyLegalStaffing Agency

Hiring Manager

Mike Gutierrez

Responsibilities

Plan, manage, and execute all aspects of internal meetings and events, including conference room and event space scheduling through EMS or comparable event management platforms

Evaluate event requirements to ensure appropriate room size, layout, technology, amenities, and compliance with corporate policies

Conduct pre-event walkthroughs and site inspections to confirm readiness, including A/V setup, seating configurations, signage, décor, and overall presentation

Partner closely with internal service teams such as Culinary/Catering, Facilities, IT/AV Support, and Security to ensure flawless coordination and on-time delivery

Serve as the primary point of contact for stakeholders throughout the event lifecycle, including planning, execution, and post-event follow-up

Provide real-time, on-site support during events, proactively identifying and resolving issues to ensure a seamless experience

Deliver white-glove service to senior leaders, executive assistants, internal teams, and external guests

Track and analyze space utilization and event data, preparing reports to support room management strategies and continuous improvement

Ensure all events adhere to corporate branding standards, safety guidelines, and operational policies

Successfully manage multiple concurrent events of varying size, scope, and complexity

Provide administrative and operational support related to event reporting, invoicing, and budget tracking, as required

Qualification

Event Management SoftwareCorporate Event CoordinationMicrosoft Office SuiteOrganizational SkillsInterpersonal Skills

Required

Bachelor's degree in Hospitality, Business Administration, Communications, or a related field, or equivalent professional experience

Minimum of four years of experience in corporate event coordination, conference services, or hospitality operations, preferably within a large, fast-paced organization

Strong proficiency with EMS (Event Management Software) or similar scheduling and booking platforms

Advanced working knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint

Exceptional organizational, time management, and multitasking abilities

High attention to detail, with the ability to anticipate needs and solve problems proactively

Strong interpersonal and communication skills, with a client-focused mindset