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Mary Free Bed Rehabilitation Hospital · 6 hours ago

Administrative Assistant Intern

Grand Rapids, MI

Internship

Onsite

Intern

Mary Free Bed Rehabilitation Hospital is dedicated to restoring hope and freedom through rehabilitation. They are seeking an Administrative Assistant Intern to support the Executive Administration with daily tasks and projects, providing valuable experience in the hospital administration field.

Health CareHospital

Responsibilities

Assures smooth operations and support of the Executive Administration team exercising independent judgment and discretion

Prepares accurate reports and timely record keeping

Monitors workload, priorities, deadlines, and keeps them on task to successfully support the Executive Administration

Maintain and communicate agenda items and provides materials as needed. Assist with meeting minutes

Independently compose/develop routine memos, correspondence, agendas, reports, and written materials to communicate plans and programs

Maintain acute awareness of executive responsibilities and offers assistance to departments who report up to Executive Administration

Continually review and revise department documents in compliance with hospital policies

Collaborate and participate on departmental work standardization and process improvement

Contributes to event planning and arrangements for outside organizations

Provides project coordination and record keeping

A wide variety of administrative tasks involving the simple and very complex, having a breadth of organizational impact, security, and confidentiality

Collaborate and participate in departmental/programmatic meetings and disseminate information

Represents the Executive Administration in the placing, receiving, and directing phone calls, messages, information to callers, or referral to others

Maintain acute awareness of hospital and corporate issues and maintain administrative records and files, securely, as appropriate

Assist patients, employees, and visitors, take appropriate action, or refer individuals to the appropriate personnel

Qualification

Microsoft OfficeReport preparationProject coordinationDatabase creationTelephone skillsInterpersonal skillsAttention to detailInitiative

Required

Bachelor's Degree or Master's Degree Seeking Student

Proficiency with Microsoft Office, including Word, Excel and Outlook

Proven ability to create graphs, forms and databases and summarize results

Internet and web experience

Competent language, spelling, and grammar skills with the ability to proof business documents

The ability to demonstrate initiative and responsibility, perform multiple tasks, attend to detail, meet deadlines, adapt quickly to changes, and respond well to feedback

Good interpersonal and telephone skills

Able to exert up to 10 pounds of force occasionally (up to 1/3 of the time); able to lift, carry, push, pull, up to 10 pounds occasionally; able to sit for the majority of the time, but may involve brief periods of time involving walking or standing; able to use keyboard frequently (1/3 to 2/3 of the time)