Apply on Employer Site

DHL · 1 day ago

Administrative Assistant I

Indianapolis, IN

Full-time

Onsite

Entry Level

$54K/yr - $54K/yr

3+ years exp

DHL Supply Chain is a leading logistics company seeking an Administrative Assistant I. The role involves providing personal secretarial services and administrative assistance to the General Manager, managing accounts payable and receivable, and offering advanced administrative support to senior management.

Courier ServiceDelivery ServiceLocal BusinessLogisticsSupply Chain Management

Responsibilities

Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis

Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc

Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates

Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies

Review, transmit and Manage weekly payroll process. Reconcile any issues that occur

Assist the General Manager with the month end close process

Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed

Use considerable judgment and initiative to determine the approach or action to take in non-routine situations

Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of managers area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost

Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents

Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisors files

Maintain managers calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports

Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager

Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel

Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings

Serve as central communication point for associates on human resource and associate relations items

Delegate work to one or two clerical associates to Assist with routine duties

Follow Up on all assignments delegated to subordinate managers as to status, completion, etc

Operate office equipment including fax, copiers, printers, binding machines