State of Oklahoma · 1 week ago
Program/Project Coordinator
Oklahoma County
Full-time
Onsite
New Grad, Entry Level
$5,833.33/mo - $5,833.33/moThe State of Oklahoma, through the Department of Rehabilitation Services, is seeking a Program/Project Coordinator to manage a major statewide specialized program. The role involves coordinating program workflows, timelines, and deliverables while ensuring compliance with state and federal requirements, particularly in relation to interpreter services for the Deaf and Hard of Hearing communities.
CommunitiesConsultingGovernmentHealth CareNon Profit
Responsibilities
Plans, directs, coordinates, or supports the program or project related work activities, tasks, and workflow among program or project staff, vendors, stakeholders, and affected department units. This may include oversight of the day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met
Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasing activities for the program or project. This may include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget
Works with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project
Serves as the liaison to team members, stakeholders, vendors, and affected agency staff
Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries. This may include collaborating with others to solve problems and communicate solutions effectively and clearly
Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project
Provides status reports to the manager(s) on the health of the program or project throughout the life cycle. The reports should include the status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures
Documents processes and instructions to navigate the workflow of the program or project
Advises and assists in implementing programs or projects in accordance with department policies and timelines
Attends team meetings as requested
Qualification
Required
Bachelor's degree *OR* an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience
Knowledge of the principles and practices of project management
Knowledge of federal and state laws and regulations relating to the administration of assigned program or project
Knowledge of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration
Knowledge of team or group dynamics
Skill in report writing
Skill in presenting information to individuals at all levels in small to large settings
Skill in editing reports and presentations
Skill in establishing and maintaining effective relationships
Skill in managing competing priorities within the program or project
Ability to coordinate activities and resources
Ability to communicate effectively, both orally and in writing
Ability to exercise good judgment in situation analysis and decision making
Ability to plan, direct, monitor, and review work of others
Ability to analyze data and apply it effectively to the program or project
Ability to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project
Must be able to work well with Deaf, DeafBlind, and Hard of Hearing communities
Must have ASL fluency
Applicant must be willing to perform all job-related travel
Preferred
Experience in budgeting, purchasing, contracting, or other relevant working experience
Strong organizational, communication, and administrative abilities
Fluent in American Sign Language
A master's degree or equivalent experience
Benefits
Generous state paid benefit allowance to help cover insurance premiums
A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
Flexible spending accounts for health care expenses or dependent care
Employee assistance programs and health and fitness programs
11 paid holidays
15 days of vacation and 15 days of sick leave for the first year
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
5% additional pay for the possession of an appropriate professional certification or licensure
Training opportunities to help meet CEU requirements
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
Founded in 1970
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
Recent News
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