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Systems Planning & Analysis · 5 hours ago

Administrative Assistant

Vandenberg Village, CA

Full-time

Onsite

Mid, Senior Level

$70K/yr - $80K/yr

5+ years exp

Systems Planning and Analysis, Inc. (SPA) delivers high-impact technical solutions to complex national security issues. The Administrative Assistant will provide comprehensive administrative support services across the Office of Space Launch, ensuring efficient office operations and effective communication.

AnalyticsInformation Technology

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide day-to-day administrative support across the OSL enterprise, including office administration, calendar and meeting management, clerical services, travel coordination, visitor support, and records management

Manages and maintains schedules of appointments and meetings for managers, offices, and functions based on Government-established priorities, ensuring accurate coordination and timely execution

Tracks the status of incoming and outgoing correspondence and action items, passing and receiving clearances, preparing access lists, managing office file plans, and maintaining document archiving in accordance with NRO records management requirements

Will coordinate and process travel arrangements, training requests, POV vouchers, and related documentation for managers and staff

Supports visitor and guest escorting, conference room management, and meeting support, ensuring meeting spaces and equipment are properly functioning and ready for use

Plans, schedules, organizes, and executes meetings, conferences, site visits, and off-site events, including preparing and disseminating presentation materials and background information to stakeholders and attendees in a timely manner

Assists new employees by ensuring phones and voicemail are operational upon arrival, adding personnel to required email distribution groups and directories, and facilitating onboarding administrative requirements

Coordinates office supply ordering, manages office equipment repair requests, and performs backup administrative duties for other offices within the directorate as needed

Additional duties include producing, coordinating, and publishing documents such as instructions, spreadsheets, presentations, and reports, monitoring office and manager telephones, and maintaining and updating knowledge management tools, enterprise systems, databases, and spreadsheets

Prepares and disseminates information to appropriate individuals and offices and evaluates, proposes, and implements innovative administrative processes to improve efficiency and effectiveness of support services

Participates in meetings and events as a recorder or working member and may brief or present administrative support-related information

Prepares weekly status reports on action items and initiatives, assists or serves as a focal point for assigned programs or processes, and performs action officer duties for oversight, monitoring, and reporting on task completion

Supports the OSL Director’s Action Group (DAG) and performs MAT Program Management Coordinator (PMC) tasks as required, while ensuring compliance with NRO regulations, policies, and procedures

Qualification

Active TS/SCI clearanceMicrosoft Office proficiencyAdministrative support experienceRecords management experienceCustomer service orientationInterpersonal skillsAttention to detailEffective communication