Impact XM · 1 week ago
Project Coordinator
North Las Vegas, NV
Full-time
Hybrid
Entry, Mid Level
2+ years expImpact XM is a global leader in experiential marketing, that brings brands to life through unforgettable live and virtual experiences. They are seeking a Project Coordinator to join their Global Operations team, supporting the Project Management group in managing all aspects of project fulfillment for experiential, live, and digital programs.
AdvertisingMarketing
Responsibilities
Adhere to all Impact XM processes and policies accurately and efficiently
Develop understanding and effectively work within required Impact XM project systems
Utilize Impact XM’s online asset management and event management tools
Support Project Managers by accurately and efficiently completing assigned tasks
Communicate effectively with internal departments, strategic partners, and vendors
Maintain well-organized project files and documentation
Manage and execute client and vendor communications across a variety of projects
Liaise with internal and external stakeholders to ensure timely delivery
Apply best practices in project management, time allocation, resource management, and client communication
Support development of project estimates and workback schedules
Prepare to answer questions regarding project status and deliverables
Manage multiple projects simultaneously while maintaining schedules, budgets, and quality
Research specialty materials and services in conjunction with Finance
Read, redline, and support fabrication drawing development as needed
Assist in training incoming team members and developing transition materials
Resolve issues within working teams as needed
Maintain awareness of client properties relevant to assigned projects
Travel domestically and internationally for fulfillment as required
Complete work as assigned
Qualification
Required
Bachelor's Degree (B.A. or B.S.) from a four-year college or university, and 2+ years of experience as a Project Coordinator or in a similar project-based execution role; or an equivalent combination of education and experience
Ability to read, analyze, and interpret business, technical, and regulatory documentation
Strong written communication skills, including proposals, reports, and business correspondence
Comfortable presenting information to internal teams, clients, and stakeholders
Strong mathematical competency including fractions, percentages, ratios and proportions
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables
Customer-centric approach with strong interpersonal and relationship-building skills
Strong organization, detail orientation, multi-tasking capability, and follow-through
Independent, proactive, and entrepreneurial mindset
Comfortable working under tight deadlines in a fast-paced environment
Ability to read construction drawings and setup prints and translate design to execution
Ability to collaborate effectively within cross-functional teams and client groups
Preferred
Experience in event marketing, experiential, or creative solutions-based agency environments preferred
Company
Impact XM
Impact XM is a full-service event and experiential marketing agency with over 50 years of creating ownable brand experiences.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Riverside Company
2026-01-21Acquired
2023-12-20Private Equity
Leadership Team
Jared Pollacco
Chief Executive Officer
Recent News
2026-01-23
2026-01-22
2025-08-20
Company data provided by crunchbase