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World 50 Group · 17 hours ago

Event Administrative Associate

Atlanta, GA

Full-time

Hybrid

Mid, Senior Level

6+ years exp

World 50 Group is a global leader in facilitating meaningful collaboration among C-suite executives from the world’s most influential companies. The Events Administrative Associate supports the Producer team by managing core administrative processes, ensuring accurate reporting, and collaborating with various teams to improve workflows and vendor management.

CommunitiesInformation Technology

Responsibilities

Oversee and review contracts to ensure alignment with company policies; manage the contract lifecycle, from reviewing external agreements to drafting and executing internal agreements

Process and manage invoices and related business records, ensuring accuracy and timely completion

Maintain and update records within our core systems (Salesforce experience highly valued, Google Suite knowledge, including Google Sheets formulas and tables, required), ensuring high data accuracy and consistency

Pull and analyze simple reports on budget accruals, vendor spending, and financial data to support decision-making

Liaise with external vendors and agencies, managing relationships and ensuring alignment with budget and schedule requirements

Use analytical creativity to solve challenges, proposing innovative solutions and process improvements

Lead project management efforts, coordinating internal stakeholders, meeting deadlines, and overseeing budget spend

Contextualize and apply the impact of global and local events on business audiences to administrative tasks when necessary

Qualification

SalesforceGoogle SuiteProject ManagementAnalytical SkillsGenAI/LLM ToolsResourcefulnessAttention to DetailInterpersonal SkillsCommunication SkillsProblem-Solving

Required

Minimum of six (6) years in administrative roles, preferably within corporate, business, academic, or government environments

High school diploma or equivalent required

Exceptional attention to detail, with the ability to identify and resolve inconsistencies while managing, prioritizing, and completing multiple projects efficiently

Strong analytical skills combined with a creative approach to problem-solving

Proficient in computer and analytical tools, including Salesforce, Google Suite, Microsoft Office, and other operational platforms

Demonstrates poise and professionalism under pressure

Strong work ethic with persistence, resourcefulness, and the ability to take ownership of responsibilities, working proactively and independently

Committed to maintaining superior quality and service standards

Develop and maintain strong working relationships with internal stakeholders across various departments

Prioritize proactive engagement and consistent communication to ensure seamless, expeditious support for cross-functional partners

Possess excellent interpersonal and communication skills, with the flexibility to adapt to different situations and temperaments

Work effectively with a geographically diverse team in a hybrid/virtual office environment

Present confidently and professionally to external agencies and accounts receivable teams

Negotiate pricing and contract terms with vendors to secure the best value for the company

Track and manage vendor performance, ensuring compliance with contractual obligations and service-level agreements

Support onboarding new vendors, ensuring they have the necessary information and resources to work effectively with the company

Preferred

Preferred but not required: experience in project management or work in complex corporate environments, public organizations (such as libraries or higher education institutions), or large non-governmental organizations

Experience with GenAI and LLMs prompt creation is a plus