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NEOGOV · 10 hours ago

Emergency Support Services Program Coordinator

Hudson, WI

Full-time

Onsite

Mid Level

$25.31/hr - $28.63/hr

3+ years exp

NEOGOV is seeking an Emergency Support Services Program Coordinator to coordinate programming and accounting support for Emergency Management and Emergency Communications. The role includes providing administrative support to the Sheriff and managing grants for the Emergency Management divisions.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Processes invoices, journal entries and all accounts payable for the Office. Processes incoming funds and deposits for the Office in conjunction with the Financial Associate II

Manages grants for the Emergency Management and Emergency Communications divisions. This includes working on applications, monitoring finances, reporting and closeout of all grants

Creates financial reports as needed or requested by Sheriff’s Administration

Responds and processes inquiries from Law Enforcement, First Responder Agencies, municipalities, off-site facilities, state and local agencies, fellow co-workers and the public

Administers Wisconsin Credentialing (WI-Cams) program for St. Croix County public safety agencies and MABAS Division 143

Organizes meetings for St Croix County Public Protection & Judiciary committee, Local Emergency Planning Committee (LEPC) and Office meetings. This includes developing agendas, minutes and meeting announcements

Provides administrative and management support services to the Sheriff and Sheriff’s Command Staff

Administers Sheriff’s Office social media outreach accounts and mass notification systems

Schedules and participates in Office meetings and work-groups as assigned by the Support Services Captain

Assists in the planning, organizing, implementing, scheduling, financial reporting of Emergency Management exercises for area first responders, local municipalities and school districts

Orders and maintains office supplies for the Office

Assists Support Services Captain and Sheriff’s Office Command Staff as directed during emergency events

Serves as a point of contact for Office projects. Coordination and acts as liaison between programs and systems, and participants or end users

Supports Sheriff’s Office programs and services through organizational management of critical timelines and documentation

Assists with the operation and troubleshooting of office equipment and works with IT as needed. Updates and maintains department files, records, plans, mailing lists, and other related documents

Prepares professional internal and external communication such as letters, newsletters, brochures, newspapers, minutes, social media, website, etc. as related to the Office

May act as receptionist or point of contact for the Office

Other duties as assigned

Qualification

AccountingGrant ManagementFinancial ReportingEmergency ManagementOffice AdministrationCommunication SkillsOrganizational SkillsTime ManagementAttention to Detail