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Jones Day · 3 days ago

Executive Assistant/Practice Specialist

Washington, DC

Full-time

Onsite

Mid Level

$85K/yr - $115K/yr

3+ years exp

Jones Day is a global law firm known for its exceptional client service and teamwork. The Executive Assistant/Practice Specialist will support a partner by managing a complex calendar, facilitating communications, and organizing events, while ensuring confidentiality and efficiency in operations.

Intellectual PropertyLegal

Responsibilities

Manage a complex calendar and priorities across time zones ensuring proper sequencing of meetings, deadlines, and travel

Prepare and distribute agendas, briefing materials, talking points, stakeholder mapping, minutes, and action tracking

Draft and refine correspondence

Manage high-touch communications

Maintain CRM data

Coordinate outreach, events, and relationship touches

Organize internal/external meetings, client events, and speaking engagements

Coordinate with government, corporate, and trade association contacts

Plan travel including detailed itineraries, changes-on-the-fly, expense reporting

Serve as gatekeeper and perform information triage with utmost discretion

Manage confidential/sensitive information

Qualification

Calendar managementHigh-level communicationConfidentialityProfessionalism

Required

Bachelor's degree

Minimum of three (3) years supporting senior partners in a law firm and/or high-ranking government officials; experience in Washington, D.C. strongly preferred

Proven success managing high-volume, high-stakes schedules and communications with high-level stakeholders

Exceptional writing, editing, and diplomatic communication skills

Demonstrate judgment, confidentiality, and professionalism