H Quest Vanguard, Inc · 1 week ago
Office Manager
Pittsburgh, PA
Full-time
Onsite
Mid LevelH Quest Vanguard, Inc is developing advanced energy technology aimed at low-carbon hydrogen production and transforming methane into solid carbon products. They are seeking a highly organized and proactive Office Manager to support various administrative, HR, and operational functions within the company.
Advanced MaterialsChemicalNatural Resources
Responsibilities
Manage day-to-day office operations to ensure a smooth, efficient, and well-organized workplace
Serve as the primary point of contact for office-related needs, vendors, and service providers
Oversee office supplies, equipment, and facilities maintenance; place orders and coordinate repairs as needed
Support basic HR and people operations, including onboarding coordination, employee records, and benefits administration support
Assist with payroll preparation, expense tracking, invoice processing, and general administrative finance tasks
Support company initiatives such as accelerator, grant, and award applications by coordinating materials, tracking deadlines, and assisting with submissions
Coordinate calendars, meetings, and internal communications as needed
Maintain accurate records, documentation, and internal policies
Support leadership with administrative tasks, scheduling, and special projects
Support Financial Controller on General Administrative items
Ensure compliance with workplace safety, security, and operational policies
Contribute to team efforts by accomplishing related administrative and operational tasks as needed
Manage company LinkedIn account by drafting and scheduling social media posts
Qualification
Required
Strong organizational and multitasking abilities with high attention to detail
Excellent written and verbal communication skills
Ability to manage competing priorities in a fast-paced environment
Proficiency with common office software and tools (Use of MacBooks strongly preferred, Google Workspace, Microsoft Office, Slack, etc.)
Basic understanding of office finance, invoicing, and expense management
Professional, approachable demeanor with strong interpersonal skills
Bachelor's degree
Prior experience in an office administration, office management, or administrative support role
Working knowledge of basic office operations and administrative best practices
Ability to handle confidential information with discretion
This role is onsite and requires the employee to be in the office Monday through Friday
Preferred
Prior startup experience
Appetite for a fast-paced, early-stage, “wear many hats” startup environment
Experience supporting HR, payroll, or benefits administration
Familiarity with vendor management, facilities coordination, or office budgeting
Strong time management skills with the ability to anticipate needs and work independently
Benefits
100% Employer-Paid Medical, Dental, and Vision
Flexible Time Off (FTO) Policy
401(k) with a 4% Employer Match
Select employees may have the opportunity to participate in our equity program
Collaborative and Inclusive Work Environment
Exciting Career Growth Opportunities
Company
H Quest Vanguard, Inc
H Quest Vanguard, Inc. is an early-stage technology company based in Pittsburgh, PA.
Founded in 2014
11-50 employees
H1B Sponsorship
H Quest Vanguard, Inc has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (1)
2022 (1)
2020 (1)
Funding
Current Stage
Early StageTotal Funding
$0.23MKey Investors
National Science Foundation
2022-07-01Seed
2019-06-19Grant· $0.23M
Leadership Team
George Skoptsov
President and CEO
Recent News
2025-05-04
2025-04-02
2025-02-13
Company data provided by crunchbase