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NEOGOV · 6 days ago

Administrative Specialist III (Elections Specialist Lead)

WA 98057-2906, WA

Full-time

Hybrid

Mid, Senior Level

$32.44/hr - $41.25/hr

5+ years exp

NEOGOV is seeking an Administrative Specialist III to join the King County Elections Department. This role involves leading processes and people in ballot processing, providing training, and ensuring quality control throughout the election process.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Lead, organize, and coordinate ballot opening and inspection work activities

Provide training and direction to diverse work groups

Improve work processes, address quality control issues, and document procedures and work instructions

Develop spreadsheets, word documents, and reports; review documents for proper formatting and accuracy

Research and resolve questions, problems, or inquiries from staff, citizens and/or stakeholders

Communicate and coordinate hand-offs to and from other work groups

Distribute workload, provide direction and monitor the quality and completion of work in the ballot opening area

Complete daily reconciliation of ballots received, opened and sent to scan

Select, research and report specialized or technical information from varied system or process sources, i.e. spreadsheets and customized database applications

Assist manager in monitoring and projecting how many results will be produced each day

Provide clear communication to election observers and other stakeholders regarding process and status updates

Qualification

Data analysisTrainingTeam leadershipMentoringCustomer serviceMicrosoft ExcelMicrosoft WordMulti-taskingVerbal communicationWritten communicationProblem-solvingInterpersonal skills

Required

Experience providing oversight to a diverse group of workers in a team focused environment

Demonstrated ability to provide excellent verbal and written communication including instruction, training, and feedback

Work experience that includes maintaining and tracking data and data analysis

Experience presenting information to large diverse audiences

Demonstrated ability maintaining a professional demeanor and providing timely and reliable customer service

Demonstrated skill in handling stressful situations effectively while maintaining composure

Experience maintaining confidentiality, while sharing the right information with the appropriate people

Demonstrated ability managing quickly changing priorities and quickly changing information

Ability to multi-task in a busy environment

Ability to work cooperatively with a variety of individuals in a team environment

Demonstrated comfort with the use of Microsoft Excel, Microsoft Word, email and electronic record filing systems to create correspondence and spreadsheets, send and receive information, access and analyze data, and develop reports and outreach materials

Demonstrated ability to receive feedback with grace and introspection and incorporate it into making meaningful changes

Demonstrated ability to learn quickly when facing new situations and opportunities

Demonstrated ability to approach tasks with energy and a sense of urgency, take on new opportunities, and handle tough situations

A valid Washington State Driver's License is required to operate King County vehicles

Benefits

Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents

Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents

Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan

Transportation program and ORCA transit pass

12 paid holidays each year plus two personal holidays

Generous vacation and paid sick leave

Paid parental, family and medical, and volunteer leaves

Flexible Spending Account

Wellness programs

Onsite activity centers

Employee Giving Program

Employee assistance programs

Flexible schedules and telecommuting options, depending on position

Training and career development programs