Timberline Construction Corporation ยท 5 days ago
Marketing Operations Coordinator
300 Pine Street, Canton, MA 02021, USA
Full-time
Onsite
Entry, Mid Level
2+ years expTimberline Construction Corporation is seeking a Marketing Operations Coordinator to support their marketing, business development, and communication efforts. The role involves maintaining data cleanliness, managing marketing systems, coordinating workflows, and supporting various marketing initiatives.
Real EstateTelecommunications
Responsibilities
Maintain clean, accurate and organized marketing data - including project descriptions, staff resumes and collateral libraries
Manage updates in HubSpot, including RFP entries, team information, project details, deliverable tracking, as well as reporting on email/web insights and contact list management
Help organize and digitize overall marketing information, ensuring version control and consistent naming conventions across shared drives and asset libraries
Support user access, templates and file structure for the marketing drive
Support and implement necessary software integrations to help streamline information across the organization
Using Trello, help to maintain and manage the status of marketing projects and deliverables
Coordinate proposal development, including scheduling kick-off meetings, preparing materials and assembling final submissions
Prepare and support interview presentations and meeting collateral
Document and refine internal processes for content production, event preparation and recurring communications
Develop and update project sheets, staff resumes and brochures
Maintain and update branded templates for proposals, presentations, social media, ads and signage
Help to save new business content as it relates to the organization of proposals and presentations
Support internal communications, including newsletters and social share emails
Organize, edit and size photography and video assets for marketing use
Plan, schedule and manage posting of social media content using Sprout
Assist in creating video-forward content such as project progress clips and short-form posts
Update website content, including project pages, staff updates and blog/news posts
Maintain and monitor template libraries
Manage headshot scheduling and photo session logistics
Coordinate completed project photography with internal staff or professional partners
Conduct site visits to capture photo and video updates for marketing needs
Update, add to and maintain organized photography archives for easy retrieval and use
Coordinate logistics for industry events and tradeshows, including vendor communication and preparation of marketing materials
Support company events including guest lists, tracking attendance and assisting with onsite setup and coordination
Conduct post-event surveys and compile feedback for internal reporting
Qualification
Required
2-3 years of experience in marketing coordination, marketing operations, project management or digital communications
Strong attention to detail with proven skills in proofreading, quality control and maintaining accurate information
Highly organized, with the ability to manage multiple priorities and maintain structured processes and file systems
Proactive and action-oriented - anticipates needs and initiate tasks
Learns and adapts quickly, with experience using project management tools (e.g., Trello) and confidence adopting new technologies
Preferred
Experience with CRM or marketing databases, ideally HubSpot
Strong Excel skills
Familiarity with WordPress; basic HTML a plus
Working knowledge of Adobe Creative Cloud (InDesign, Illustrator, Photoshop, Acrobat)
Experience with social media scheduling platforms (e.g., Sprout)
Basic photography and video skills, including organizing and managing asset libraries
Experience supporting proposals, RFP processes or structured submission workflows
Company
Timberline Construction Corporation
Timberline Construction Corporation is a full service construction management and wireless construction firm.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Steven P. Kelly
Chief Executive Officer, CEO
Clare Connell, CPA, CCIFP
Chief Financial Officer
Company data provided by crunchbase