Modern Construction and Facilities Maintenance · 19 hours ago
Vendor Coordinator
Charlotte, NC
Full-time
Hybrid
New Grad, Entry Level
$25/hr - $25/hrModern Construction and Facilities Maintenance is a company that manages and schedules construction and maintenance needs for various businesses nationwide. They are seeking a proactive and detail-oriented Vendor Coordinator to manage a nationwide network of vendors, ensuring clients receive dependable service as the company expands.
Construction
Responsibilities
Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication
Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements
Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability
Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval
Maintain accurate vendor records in work order and vendor management systems
Foster strong relationships with existing vendors through regular check-ins and support
Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards
Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery
Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems
Qualification
Required
Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field
Strong communication and organizational skills
Proficiency with vendor management systems and CRMs
Ability to multitask and manage priorities across departments
Preferred
Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus
Knowledge of compliance requirements (COI, W9, licensing) is a plus
Benefits
Annual profit sharing
Medical, vision, and dental
Flexible Spending Account (FSA), Health Saving Account (HSA)
Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance
Voluntary supplemental life insurance
401(k)
Company
Modern Construction and Facilities Maintenance
Modern Construction and Facilities Maintenance is proud to be a WBENC Certified women-owned Commercial General Contracting and Facilities Maintenance firm.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase