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Coast Property Management · 1 day ago

Senior Facilities Manager - 97201

Portland, OR

Full-time

Onsite

Mid, Senior Level

$90K/yr - $120K/yr

5+ years exp

Coast Property Management is dedicated to building careers and supporting their employees. They are seeking a Senior Facilities Manager to lead and supervise maintenance staff, coordinate facility maintenance, and manage projects to ensure high-quality work and compliance with safety standards.

Real Estate

No H1B

Responsibilities

Lead, train, and support maintenance staff to ensure efficient, high-quality work. Currently supervises four staff

Assign and oversee daily work orders, preventive maintenance tasks, and special projects

Ensure compliance with safety protocols and community standards

Perform and coordinate maintenance on building systems, including electrical, plumbing, HVAC, and mechanical systems

Maintain and operate pool systems, water treatment, and safety equipment

Monitor, test, and maintain standby generators and associated systems

Troubleshoot and repair/assess equipment failures efficiently to minimize downtime

Plan, organize, and execute maintenance and improvement projects from start to finish

Work with vendors, contractors, and suppliers as needed

Track progress, budgets, and completion timelines for ongoing projects

Work with the board on annual reserve study updates and ensure reserve projects are executed in a timely manner

Participate in the community’s on-call rotation to respond to after-hours emergencies (electrical, plumbing, generator, etc.)

Provide prompt, professional communication and issue resolution during on-call shifts

Understand the yearly budget and how it relates to maintenance and project activities. Work with the on-site manager and board liaison to manage the budget throughout the year based on the community's needs

Maintain accurate maintenance logs, inspection reports, and service records

Communicate effectively with property management, residents, and team members

Communicate effectively at the monthly Board meeting, giving the status of current and upcoming maintenance and project-related issues

Work directly with the MAROG committee and its associated team members on current and upcoming maintenance project-related issues

Receive, interpret, and implement the yearly budgeted Reserve Study items that are listed in the Annual Reserve Study completed by RDH

Qualification

Electrical systemsHVAC systemsPlumbing systemsPool maintenanceReserve studiesProject managementTechnical manuals readingMS Office SuiteYardiBuilding LinkLeadership abilitiesProblem-solving skillsCommunication skillsDetail-orientedOrganizational abilities

Required

High school education or equivalent

Minimum 5 years of maintenance experience, with at least 2 years in a lead or supervisory role

Strong knowledge of electrical, mechanical, plumbing, and HVAC systems

Own transportation

Own tools

Experience working with reserve studies

Familiarity with electricity, plumbing, and carpentry

Ability to read technical manuals, blueprints, and equipment diagrams

Appearance and manner must be compatible with the image of the property

Software Used: MS Office Suite, Leonardo 24/7, Yardi, Building Link

Strong leadership and organizational abilities

Excellent problem-solving and critical thinking skills

Dependable, detail-oriented, and capable of seeing projects through completion

Effective written and verbal communication

Preferred

Experience with pool maintenance, water chemistry, and generator systems preferred. Training will be provided for purposes of obtaining pool maintenance certification