Spectrum Center Schools and Programs · 16 hours ago
Administrative Assistant
Pittsburg, CA
Full-time
Onsite
Entry Level
$22/hr - $22/hr
1+ years expSpectrum Center Schools and Programs is a dynamic organization with a social mission to offer hope, seeking an Administrative Assistant to support their Special Education team. The role involves handling various administrative and office management duties to ensure smooth school operations.
Primary/Secondary Education
Responsibilities
Assisting with receptionist and front office functions, including answering and directing phone calls, arranging conference calls, welcoming and directing visitors, and ensuring all interactions are professional and welcoming
Handling incoming and outgoing mail processes, including receiving and routing courier packages, distributing internal mail, and preparing outgoing correspondence, email, and faxes in a timely manner
Supporting the ordering, stocking, and maintenance of office and school supplies, ensuring resources are available and equipment remains in good working order
Copying correspondence, reports, and other materials as needed to support school operations and instructional needs
Organizing and maintaining school and office files, ensuring documents are accurate, accessible, and stored according to policy and compliance standards
Coordinating special projects such as employee mailings, distributing flyers, and preparing student or parent communications to ensure timely delivery of important information
Completing administrative tasks and functions assigned by the supervisor to maintain efficient and effective school operations
Preparing reports, records, and documentation—including accounting, personnel, student, and operational data—accurately and in accordance with established deadlines
Participating in school functions, events, and activities, providing administrative support to staff, students, and visitors as needed
Assisting with additional responsibilities or projects as assigned, maintaining flexibility to meet the evolving needs of the school community
Qualification
Required
High school diploma or equivalent with passage of basic skills test
Ability to obtain and maintain certification in company approved crisis management training
Minimum 1yr prior experience working in an administrative support role, preferably in an education program setting
Prior experience and/or highly proficient in reading, writing, analyzing and interpreting detailed reports and business correspondence
Prior experience and/or knowledge in record keeping and/or data management including development and maintenance of databases and/or spreadsheets
Prior experience and/or knowledge in special education services, particularly for students with autism related disabilities and/or behavior challenges preferred
Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail
Ability to think and act quickly and calmly in an emergency and make independent decisions
Ability to effectively present information and respond to questions from groups of staff members, students, parents, external partners and the general public
Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives
Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability
Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment
Benefits
Comprehensive Medical, Dental and Vision Plans
FREE Telehealth and Virtual Counseling Sessions
FREE Health Advocacy Services and 24/7 Nurse Line
Company Paid Life & Disability Insurance
Company Paid Employee Assistance Program
Flexible Spending and Health Savings Accounts
Personal Protection Insurance Plans
Cigna Healthy Pregnancies, Healthy Babies Program
Legal Services Insurance
Pet Health Insurance
Accrual-based Paid Time Off
School Hours and Paid Holiday Schedule
Extensive Personal and Life Event Paid Leave Policy
401k Retirement Saving Plan
Perks at Work Employee Discount Program
Opportunities for Growth & Development
And So Much More!
Company
Spectrum Center Schools and Programs
Spectrum Center Schools and Programs partners with local school districts to provide education solutions serving children and young adults with autism spectrum disorders, developmental delays, emotional disturbance, and behavioral challenges.
Founded in 1983San Pablo, CA, US
501-1000 employees
H1B Sponsorship
Spectrum Center Schools and Programs has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
2020 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase