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ASSA ABLOY Global Solutions · 17 hours ago

Billing Specialist II - AIA/ Pay Apps Experience Needed

Plano, TX

Full-time

Onsite

Mid Level

3+ years exp

ASSA ABLOY Global Solutions is seeking a highly detailed oriented Billing Specialist II to manage billing activities in their Invoicing Department for North Americas. The role involves accurately invoicing new construction and renovation projects while ensuring compliance with billing practices and contractual obligations.

Information Technology & Services

Responsibilities

Effectively utilize our workflow tools ticketing system to manage workload and track projects

Prepare and submit invoices accordance to the process for that specific billing method (Pay Application, Payment Portals, AX invoices, Manual Billings), contract terms, and company policies in a fast-paced environment for multiple clients monthly

Interface with internal and external parties (i.e. Sales, General Contractors, Installers, Project Managers, AR) to resolve issues and gather relative information for proper and accurate billing of projects

Review billing requests to determine appropriate action and/or assign to a team member

Manage ticketing system to ensure all tickets are being touched monthly and the escalations are being addressed in accordance with the escalation policy

Handle all first level escalations from internal and external clients and escalate to Supervisor as needed

Partner with AP and AR teams to research and reconcile billing related issues

Review billing reports for accuracy and collaborate with team members to resolve discrepancies

Meet with internal teams (PMO group and AR) on a weekly basis to review and resolve complex billing variances

Perform quality control audits to ensure all billings are compliant with outlined processes and documented SOPs

Identify opportunities to streamline processes across all billing functions

Adhere to strict deadlines with the ability to “own” all aspects of this position

Other duties and special projects as assigned

Qualification

AIA billing practicesConstruction contracts knowledgeMicrosoft Dynamics AXERP ApplicationsMS ExcelCustomer serviceDetail-orientedOrganizational skillsCommunication skills

Required

Experience billing medium to large-scale construction projects in accordance with AIA billing standards and methodologies

Experience billing non-AIA projects in accordance with various contract types such as Lump Sum, Fixed Price, Cost-Plus, and Time & Material projects as examples

Experience working with subcontractor invoices and validating for completeness and accuracy prior to processing for payment

Work independently on multiple assignments with varying deadlines and priority levels

Coachable, reliable, and must display a positive attitude during stressful situations

Solid organizational and time-management skills, including the ability to advance numerous competing priorities

Ability to work well under pressure while maintaining a positive and customer friendly attitude with the team, customers, and internal business partners

Strong interpersonal and communication skills; speaks and writes in a clear, concise, and grammatically correct professional manner

Ability to adapt and thrive in a complex, fast-paced environment that offers continuous learning of software applications and operational improvement

Detail-oriented and capable of reviewing data to find variances, trends, and errors

Provide a high level of customer service

Flexible to work extra hours as needed to ensure all billing deadlines are met

Associate degree or equivalent combination of experience and education

Preferred

3+ years' billing experience in the construction industry

Understanding OCIP and CCIP documentation

Hospitality experience

Background in access control & door hardware scheduling

Ability to interpret contract language to ensure accuracy in billing

Microsoft Dynamics AX or other ERP Applications

Service Now

Teamwork and TeamDesk

SmartSheet

Proficient with MS Excel

Company

ASSA ABLOY Global Solutions

Glassdoor3.7

ASSA ABLOY Global Solutions has been an industry pioneer and world leading brand for forty years, leading the security technology industry by re-imagining how people move through their world.

Founded in 1994

Stockholm, Stockholms län, SE

5001-10000 employees