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Keeper Security, Inc. · 21 hours ago

Office Manager / Executive Asst., Global HQ

Chicago, IL

Full-time

Onsite

Mid Level

3+ years exp

Keeper Security, Inc. is a fast-growing cybersecurity company seeking an Office Manager/Executive Assistant to oversee their Global HQ in Chicago. This role involves managing daily office operations and providing executive support, ensuring a seamless and welcoming environment for employees and visitors.

Cloud SecurityCyber SecurityIdentity ManagementSecuritySoftware

Responsibilities

Own and manage all day-to-day office operations for the Chicago headquarters, including reception, building access, mail services, conference room coordination, catering, basic technical support and general administrative support

Act as a key partner to the Executive Assistant in coordinating complex domestic and international travel for the CEO, managing itineraries, logistics and scheduling priorities to ensure seamless execution

Support executive operations by assisting with calendar management, meeting preparation, presentations, reports and correspondence

Handle sensitive and confidential information with the highest level of discretion, professionalism and judgment

Plan, organize and execute all office events, team-building activities and company gatherings, including venue selection, catering, transportation and communications

Champion a positive, inclusive and high-energy workplace culture by ensuring employees and visitors feel welcomed, supported and engaged

Ensure the office environment reflects our brand by maintaining a high-standard, organized, welcoming and safe workspace that is conducive to creativity and collaboration

Communicate regularly with company leadership to provide updates, identify operational issues and recommend improvements to office systems and workflows

Manage office procurement, including supplies, furniture, equipment and capital assets, while overseeing vendor relationships and budget adherence

Maintain a unified working relationship with teams in our global offices

Liaise with building management, facilities vendors and subcontractors to ensure timely and satisfactory performance of services

Oversee ordering and stocking of beverages, snacks and meals, monitoring inventory levels and expiration dates

Adapt office operations, space planning and processes to support company growth and evolving needs

Support the corporate finance team with administrative tasks such as invoice processing, expense tracking and basic budget reconciliation

Perform general administrative tasks, data entry and occasional office errands as needed to support smooth daily operations

Qualification

Office managementExecutive administrationTravel coordinationEvent planningGoogle SuiteInterpersonal skillsProblem-solvingTime-managementAttention to detail

Required

3+ years of experience in office management, executive administration or workplace operations, preferably in a fast-paced tech or creative environment

Proven experience supporting senior executives or working closely with an Executive Assistant to coordinate travel, scheduling and logistics

Strong knowledge of domestic and international travel arrangements, meeting coordination and event planning

Exceptional organizational, problem-solving and time-management skills with a proactive, service-oriented mindset

Excellent interpersonal and communication skills with the ability to build strong relationships at all levels of the organization

Ability to juggle multiple priorities and remain calm and effective in a dynamic, rapidly changing environment

High level of professionalism, discretion and attention to detail

Excellent computer skills, ie. Google Suite, Excel

Must reside in or near Chicago and be able to work on-site daily