Apply on Employer Site

Pride Health · 3 days ago

Executive Assistant

New York, NY

Contract

Onsite

Senior Level

$53/hr - $53/hr

5+ years exp

Pride Health is seeking a Special Assistant to the Senior Vice President of Human Resources who will play a critical role in driving the transformation and continuous improvement of Human Resources services. The role involves supporting strategic project management, process improvement initiatives, and executive-level coordination while partnering with HR leadership and cross-functional stakeholders.

Health CareHuman ResourcesInformation Technology

Growth Opportunities

Hiring Manager

Felix B.

Responsibilities

Represent the Senior Vice President of Human Resources in meetings and forums as assigned

Manage agendas, attendance, materials, and logistics for HR Council, Recruitment Council, HR Governance meetings, and other major forums, including coordination of Webex participation

Manage HR Governance agendas, materials, follow-ups, and facilitate meetings

Coordinate executive coverage in the absence of the Senior Executive Secretary

Assign system access and provide administrative oversight of the HR Confidential SharePoint

Participate in developing, establishing, implementing, and recommending HR policies, practices, methods, procedures, and programs to improve operations

Assist with HR projects including, but not limited to, accretions, departmental reorganizations, and job description standardization

Facilitate the review and approval of Managerial Annual Leave Buyout requests in collaboration with the SVP of HR and Payroll

Prepare and issue one-year anniversary messages to new employees

Compile and distribute information to and from Chief Human Resources Officers and HR Directors

Develop and consolidate annual reports highlighting HR accomplishments

Identify and lead strategic process improvement initiatives in collaboration with key stakeholders

Serve as Project Manager for major HR initiatives, tracking progress and maintaining project trackers

Compile, analyze, and prepare metrics, dashboards, and project outcomes for executive presentation

Ensure timely completion of reports and required documentation

Support and communicate updates related to HR Governance, HR & Payroll Governance, and related initiatives

Participate in the development of standard work, workflows, visual management tools, and best practices

Provide consultation to leadership to support change management, continuous improvement, and problem-solving efforts

Track draft HR policies and procedures through development and approval stages

Research background and best practices to support policy and procedure development

Facilitate policy and procedure authorization with key stakeholders

Qualification

Microsoft Office SuiteProject ManagementOrganizational SkillsCommunication SkillsStakeholder EngagementDiscretion

Required

Bachelor's degree in Business, Human Resources, or a related field required

Minimum of 5 years of experience in a similar role providing high-level administrative and project management support to an executive, preferably within Human Resources or Organizational Development

Strong project management and organizational skills

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Visio)

Ability to manage multiple priorities, meet deadlines, and work independently

Excellent communication, presentation, and stakeholder engagement skills

High level of discretion and ability to handle confidential information