Northrop Grumman Australia · 5 days ago
Administrative Assistant 3/4
United States-California-El Segundo
Full-time
Onsite
Mid, Senior Level
$56K/yr - $93K/yr
4+ years expNorthrop Grumman is a leading technology company known for its revolutionary systems and innovations. They are seeking an experienced Administrative Assistant 3 to support program leadership in a fast-paced environment, providing essential administrative support and managing various organizational tasks for the Advanced Manufacturing Technology organization.
Defense & Space
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide administrative support to program leadership in a fast-paced environment
Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems
Provide general support to visitors and customers
Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions
Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc…) for both internal and external meetings
Order and maintain office supply inventory
Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers
Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports
Independently coordinate and manage a variety of projects
Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events
Builds successful working relationships with a diverse group of internal employees and external customers
Write and distribute email, correspondence memos, letters and forms as required
Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner
Handle confidential business matters while maintaining an effective and organized administrative system
Maintained Operating Unit organizational charts, staffing and seating plans
May require occasional business travel to AMT sites in Clearfield (UT), El Segundo (CA), Melbourne (FL), St. Augustine (FL) or other locations for meetings or employee/customer engagements
Other duties as assigned
Qualification
Required
High School Diploma and 4 years of related work experience
Must have an Active DoD Secret clearance and the ability to obtain special program Access
Excellent organizational, verbal, and written communications skills
Must have excellent time management and organizational skills with high attention to detail
Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications
Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
High School Diploma and 6 years of related work experience
Must have an Active DoD Secret clearance and the ability to obtain special program Access
Excellent organizational, verbal, and written communications skills
Must have excellent time management and organizational skills with high attention to detail
Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications
Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
Preferred
Special Program Access
Ability to exercise discretion and respect confidentiality concerning employee information and company records
Must possess a high level of initiative and ability to effectively handle multiple tasks
Ability to work well independently with minimal daily direction, as well as part of a team
Must be customer focus oriented; previous experience with government customers is a plus
Must be able to work amicably with a diverse work force and respect differing opinion
Benefits
Health insurance coverage
Life and disability insurance
Savings plan
Company paid holidays
Paid time off (PTO) for vacation and/or personal business
Company
Northrop Grumman Australia
Northrop Grumman Australia is the Australia-based arm of Northrop Grumman Corporation and committed to generating long-term prosperity, investing in advanced Research & Development, sovereign and exportable Intellectual Property, high-quality jobs and long-term technology leadership across the Commonwealth.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase