Squire Patton Boggs · 2 weeks ago
Executive Legal Secretary - Real Estate
Tampa, FL
Full-time
Onsite
Senior Level
5+ years expSquire Patton Boggs is one of the world's strongest integrated legal practices, and they are seeking an experienced real estate Executive Legal Secretary for their Tampa office. The role involves providing high-level secretarial and administrative support to the real estate practice, including document preparation, client communication, and maintaining confidentiality.
Financial ServicesLaw EnforcementLegalProfessional Services
Responsibilities
Assists with the preparation, editing and filing of legal documents, including purchase agreements, loan documents, leases, deeds, affidavits, etc
Prepares critical dates lists, calendaring, tracking and follow-up
Organizes and coordinates incoming and outgoing mail including sorting, reading, distributing and following up with documents as needed
Proofreading and editing
Document filings and recording, including e-filings/recordings
Communicates professionally with clients, counsel, and other external parties
Prepares and submits expense reports
Assists lawyers with time entry and client billings
Opens new files and requests conflict of interest checks
Keeps client and administrative filing up to date
Maintains confidentiality of attorney-client relationship
Works collaboratively in a team, proactively demonstrating effective teamwork and communication with attorneys, team members and Firm personnel
Qualification
Required
At least 5 years of experience supporting attorneys, developers, brokers, lenders, or other professionals in a real estate focused practice
Ability to manage competing priorities, identify the order of work to be completed and communicate work status to attorneys
Ability to work effectively in deadline pressured situations
Demonstrate proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, and Adobe
Must possess a high level of professionalism and interpersonal skills. Required to use tact and diplomacy when dealing with others
Ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical, or spelling errors
Intensive document organization and preparation skills required
Excellent project management skills, organizational skills, and ability to manage competing priorities
Minimum typing speed of 70 wpm
Position requires 5 days in the office and may require periodic overtime
Benefits
Comprehensive full-service benefit package
Company
Squire Patton Boggs
Squire Patton Boggs offers legal services in business immigration, data privacy, natural resources, and financial services.
1001-5000 employees
H1B Sponsorship
Squire Patton Boggs has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (3)
2023 (4)
2022 (7)
2021 (3)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Aaron Seamon
Partner
Adam D. Colvin
Partner
Recent News
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