Valerio Architects · 1 week ago
Administrative Assistant - NY
NYC Metro Area
Full-time
Onsite
Mid Level
$45K/yr - $60K/yr
3+ years expValerio Architects is an acclaimed mid-size multi-disciplinary Architecture and Interior Design firm with a focus on high-quality, sustainable solutions. They are seeking a highly organized and professional Administrative Assistant to provide critical day-to-day support to leadership and staff, ensuring the efficient operation of the firm.
ArchitectureInterior DesignProject Management
Responsibilities
Answer and direct telephone calls
Manage and log all shipping and receiving of drawings and parcels
Perform accurate data entry and maintain various internal records
Track staff attendance and assist with timesheet documentation
Manage calendars and assist with meeting scheduling
Help coordinate and set up for office and client meetings
Take and distribute clear, organized meeting notes
Assist staff with travel arrangements and process travel reimbursements
Perform credit card receipt reconciliation and reporting
Sort and distribute incoming mail, shipments, and courier deliveries
Scan, file, and organize both digital and hard-copy documents
Oversee maintenance and replacement of office equipment (i.e. printers, copiers, faxes, AV systems) and coordinate office supply inventory
Assist with the planning and execution of internal meetings and special events
Support general office upkeep and presentation to ensure a professional work environment
Qualification
Required
Minimum 3 years of administrative experience in a professional office setting
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Proficiency in Mac/Apple related products and related office software
Exceptional organizational, communication, and time management skills
Detail-oriented with a proactive and solution oriented approach
Ability to handle sensitive information with discretion and professionalism
Ability to multitask and work independently
Benefits
Paid time off
401(k) matching program
Dental Insurance
Health insurance
Vision insurance
Life Insurance
Short Term Disability
Employee Parking/Commuter Benefits
Company
Valerio Architects
Valerio Architects specializes in architecture, interior design, planning and branding solutions for retail, restaurant & corporate offices.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase