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Inflect · 2 days ago

Events and Administration Coordinator - fully remote!

United States

Full-time

Remote

Entry, Mid Level

Inflect is revolutionizing the way companies buy and sell digital infrastructure. The Event and Administration Coordinator will manage and execute events, ensuring success through logistics, vendor management, and administrative support to the CEO.

Cloud InfrastructureConsultingData CenterInternetIT InfrastructureIT ManagementMarketplaceOpen SourceSoftware

Responsibilities

Overall project management of events. This includes:

Developing and maintaining conference playbooks, including schedules, meeting overviews, venue maps, and logistical details

Research & vetting of all events

Evaluating conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers

Participating in contract negotiation for all event requirements

Tracking timelines, budgets, and deliverables to ensure successful execution

Managing and coordinating the complex logistics of our brand presence logistics, including shipping event swag or tools, and signage to international and domestic venues

Coordinating registration and badging for all attendees

Securing hotel room reservations, conference spaces, and other logistics like local transport for the attending team members

Collaboration with external event teams

Post-event follow-up coordination, including logging contacts, leads, outcomes, etc. in Salesforce

Conducting post-event reviews

Admin to the EA of the CEO. This includes:

Assisting in expense tracking and submissions of expense reports

Support preparation of meeting materials and briefing documents

General administrative support to leadership as delegated, including calendar coordination and travel logistics

Qualification

Event CoordinationBudget OversightProject ManagementVendor ManagementSalesforceLogistics CoordinationAdministrative SupportCalendar CoordinationExpense Tracking