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Lewis & Clark Capital · 14 hours ago

Office & Administrative Services Manager

St. Louis, MO

Full-time

Onsite

Senior Level

5+ years exp

Lewis & Clark Holdings is a professionally managed holdings firm headquartered in St. Louis, MO, focused on private equity and real estate investments. They are seeking an Office & Administrative Services Manager to provide exceptional administrative, executive, and technical support, ensuring smooth daily operations and managing vendor relationships.

Financial Services

Responsibilities

Greet and screen visitors / vendors in a professional manner

Perform open / close office duties daily

Cultivate and manage existing vendor relationships and research new vendor quotes as needed

Coordinate scheduling of individual calendars and on-site facilities / conference rooms

Plan or finalize arrangements for in-office / offsite meetings, lunches, social and celebratory events. Attend events when necessary to ensure the schedule is maintained

Receive, sort, and distribute incoming mail / courier deliveries and prepare outgoing mail / deliveries

Maintain kitchen areas, printer areas, supply/storage rooms, conference rooms, and reception area

Inventory and stock office, postage, kitchen, and miscellaneous supplies

Research and reserve travel arrangements

Manage corporate documentation (filing, printing, binding, etc.)

Support the People Operations and Accounting team with various admin needs as requested

Prepare and distribute companywide correspondence in paper and online formats

Perform varying degrees of data entry and other clerical duties

Run outside errands as necessary

Provide general office and special project support as needed, ranging from routine to complex

Manage IT / phone vendor relationships and serve as primary contact for service tickets

Provide initial technical support for conference room equipment, office printers and phones

Maintain thorough inventory of technical / print equipment and supplies

Manage general office and special projects as needed, ranging from routine to complex

Manage pre-employment documentation and paperwork

Send candidate and employee communications (welcome email)

Initiate new hire onboarding

Send benefits enrollment emails

Responsible for maintaining employee files

Generate and manage employee promotion/change forms

Create termination documentation and manage the employee offboarding process

Assist in launching and managing the Annual Performance Review Cycle

Assist the Director of People Operations with special projects and various employee programs

Qualification

Office managementTechnical proficiencyVendor managementMS OfficeInterpersonal skillsWritten communicationOral communicationProblem-solvingTime management