Fox Valley Fire & Safety · 8 hours ago
Pricing & Vendor Data Specialist
Elgin, Illinois, United States
Full-time
Onsite
Entry Level
$23/hr - $24/hr
1+ years expFox Valley Fire & Safety is seeking a Pricing & Vendor Data Specialist to maintain accurate vendor pricing and product data across their ERP and inventory management systems. This role supports various teams by ensuring pricing integrity and compliance with internal controls, playing a critical role in cost management and efficient vendor operations.
Information Technology
Responsibilities
Enter, update, and maintain vendor pricing, cost changes, and vendor IDs within ERP and inventory management systems
Create and maintain new item numbers, SKUs, and product records with a high degree of accuracy
Maintain and update existing item records, including descriptions, categories, pricing, vendor details, and units of measure
Review vendor pricing files, quotes, and cost sheets to ensure accuracy and completeness prior to system entry
Monitor incoming vendor updates (emails, price increases, spreadsheets, etc.) and ensure timely and accurate data entry
Maintain organized digital records of pricing updates, vendor correspondence, and revision history
Identify discrepancies between vendor invoices and historical pricing in ProfitZoom (PZ); investigate variances and collaborate with the Warehouse Manager and Accounting team to resolve issues
Support pricing audits, cost comparisons, margin analysis, and related reporting as needed
Assist the Accounts Payable team with entering, reviewing, and validating invoices for accuracy, proper coding, and required approvals
Provide backup support to Accounts Payable during PTO coverage or peak workload periods
Collaborate with Purchasing, Inventory, and Accounting teams to validate pricing used on purchase orders and vendor invoices
Load, maintain, and reconcile sprinkler inventory data within PZ
Support data cleanup initiatives, report generation, and special projects as assigned
Ensure compliance with company pricing policies, approval workflows, and internal controls
Qualification
Required
High school diploma or equivalent required
1–3 years of experience in data entry, vendor maintenance, purchasing, accounting support, or a related administrative role
Strong proficiency in Microsoft Excel, including formulas, sorting, and data validation
Exceptional attention to detail with a strong focus on accuracy and data integrity
Strong organizational and time-management skills with the ability to manage multiple priorities
Effective written and verbal communication skills
Ability to work independently while collaborating across departments to meet deadlines and operational needs
Preferred
Experience working with ERP and/or inventory management systems; ProfitZoom experience preferred but not required
Benefits
Full health benefits with coverage beginning on the first day of employment
A 401k with company match
Employee Stock Ownership Plan after 1 year of employment
Company
Fox Valley Fire & Safety
Fox Valley Fire & Safety is a facilities services company offering fire safety services.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase