CenterState CEO · 2 months ago
Finance and Accounts Payable Specialist
Syracuse,NY,US
Full-time
Onsite
Entry, Mid Level
2+ years expCenterState CEO is committed to supporting financial stability through its Finance & Accounts Payable Specialist role. This position is responsible for the accurate processing of accounts payable, assisting with accounts receivable, and maintaining strong internal controls while ensuring compliance with organizational policies.
Business DevelopmentConsultingInfrastructure
Responsibilities
Process vendor invoices for CenterState CEO and all subsidiaries, ensuring proper documentation, coding, and approvals
Perform 2-way and 3-way matching of purchase orders, packing slips, and invoices, when applicable
Prepare weekly disbursement batches (ACH, checks, and other payment methods) and assist with cash flow forecasting
Maintain vendor files, including onboarding, W-9 collection, and updates
Communicate with vendors to resolve discrepancies, respond to inquiries, and ensure timely payment
Prepare annual 1099 filings and ensure tax documentation compliance
Support preparation and processing of customer invoices
Assist with applying payments, reconciling accounts, and following up on outstanding receivables
Support monthly AR reporting and general ledger reconciliation
Assist with monthly, quarterly, and year-end close processes, including journal entries and account reconciliations
Reconcile intercompany transactions and ensure accuracy of shared financial activity
Review general ledger detail for accuracy and completeness
Maintain strong internal controls and confidentiality standards
Assist with gathering, verifying, and compiling financial documentation for grant reimbursement requests
Ensure expenses follow grant guidelines and organizational policies
Maintain organized financial records for audit readiness
Support sales tax filings and other required financial reporting
Prepare or assist with PAC (Political Action Committee) filings
Stay up to date on company policies, procedures, and financial systems to ensure continuity and backup support
Provide assistance to internal teams as needed and contribute to department improvement initiatives
Qualification
Required
Associate's degree in accounting, Finance, or related field required; equivalent experience may be considered
Strong understanding of accounting principles and bookkeeping practices
Proficiency in Excel (e.g., formulas, pivot tables, lookups) and standard office software
Excellent attention to detail and commitment to accuracy
Ability to gather, analyze, and compile financial data and prepare reports
Strong written and verbal communication skills
Ability to manage multiple priorities, meet deadlines, and maintain confidentiality
Strong problem-solving skills and ability to work independently and collaboratively
Preferred
Minimum 2 years of experience in accounts payable or general accounting preferred
Nonprofit or fund accounting experience strongly preferred
Experience with accounting systems; Sage 100 and NetSuite experience preferred
Company
CenterState CEO
CenterState CEO is a nonprofit organization that expertise in economic development, strategic planning and business development.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Honora Spillane
Senior Vice President
Robert Simpson
President and Chief Executive
Recent News
2025-12-18
Central New York Business Journal
2025-11-07
2025-10-31
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