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Pagaya · 16 hours ago

Executive Assistant, Legal & Compliance

New York, NY

Full-time

Onsite

Senior Level

$120K/yr - $140K/yr

5+ years exp

Pagaya is a global technology company focused on reshaping the financial services ecosystem through artificial intelligence. They are seeking a highly skilled Executive Assistant to support their Legal and Compliance leadership team, providing comprehensive executive-level support and managing sensitive communications and logistics.

Artificial Intelligence (AI)Business DevelopmentCreditFinTech

Responsibilities

Provide comprehensive executive-level support to senior leaders within Pagaya’s Legal and Compliance functions, including complex calendar management and strategic prioritization of commitments

Serve as a trusted partner to leadership by anticipating needs, flagging conflicts, and proactively managing priorities in a dynamic environment

Coordinate and prepare logistics for board meetings, committee meetings (e.g., Audit, Risk, Compliance), regulatory reviews, and other high-stakes internal and external meetings

Manage sensitive communications and materials with a high degree of discretion, including legal documents, regulatory correspondence, and confidential internal matters

Support governance processes by tracking key deadlines, filings, approvals, and recurring compliance obligations

Partner with Legal Operations, Compliance, Finance, and HR to streamline workflows, improve efficiency, and support budget and vendor management where applicable

Plan and execute travel arrangements and meeting logistics for Legal & Compliance leadership, with an eye toward efficiency and cost optimization

Establish and maintain best-in-class administrative systems for calendaring, document organization, matter tracking, and internal communications

Develop standardized templates, toolkits, and workflows to improve consistency and operational effectiveness across Legal and Compliance teams

Act as a point of coordination for cross-functional initiatives involving Legal and Compliance, ensuring timely follow-ups and clear communication

Support team operations, including onboarding coordination, offsites, trainings, and in-office events, as needed

Qualification

Executive Assistant experienceCalendar managementConfidential information handlingOrganizational skillsCommunication skillsProactiveJudgmentDetail-oriented

Required

5+ years of experience as an Executive Assistant supporting senior executives, ideally within Legal, Compliance, Risk, Finance, or other regulated or high-stakes environments

Demonstrated ability to manage complex calendars, confidential information, and high-priority meetings with precision and professionalism

Exceptional organizational and operational skills, with experience building or improving scalable administrative processes

Strong written and verbal communication skills, with the ability to interact effectively with executives, cross-functional partners, and external stakeholders

High level of integrity, discretion, and sound judgment; comfortable handling sensitive legal, regulatory, and personnel matters

Proactive, detail-oriented, and able to anticipate needs before they arise