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Sidley Austin LLP · 16 hours ago

Conference Center Coordinator

US-FL-Miami

Full-time

Onsite

Entry Level

1+ years exp

Sidley Austin LLP is a prestigious law firm seeking a Conference Center Coordinator for their Miami office. The role involves coordinating meetings and events, ensuring high-quality service and support for the office's hospitality needs.

AdviceConsultingFinanceFinancial ServicesLegal

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Review daily, weekly, monthly conference room schedule to determine meeting needs

Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required

Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week’s details

Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events

Monitor appropriate use of rooms and general condition of the conference center floor

Coordinate food and beverage ordering for non-conference center hospitality areas

Coordinate the office floral deliveries and plant servicing

Organize and maintain an accurate inventory of hospitality catering items

Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines

Provide information, direction and oversight to outside vendors to ensure high quality completion of work

Assist as needed with light furniture and equipment moves for office events

Provide backup to various departmental functions including, but not limited to, AV Troubleshooting and Reception

Perform other related duties as assigned

Qualification

Event planningCustomer serviceMicrosoft OfficeEMS Room SchedulingSpanish languageAnalytical skillsOrganizational skillsAttention to detailInterpersonal communicationProblem solving

Required

Minimum 1-2 years of relevant experience planning and executing corporate events and hospitality experiences

3 years' experience in customer service

Flexibility in daily work schedule necessary to accommodate Conference Center requirements, including occasional evenings

High School Diploma

Excellent customer service skills

Strong organizational skills

Strong attention to detail

Good judgment

Strong interpersonal communication skills

Strong analytical and problem solving skills

Able to work harmoniously and effectively with others

Able to preserve confidentiality and exercise discretion

Able to work under pressure

Able to manage multiple projects with competing deadlines and priorities

Preferred

Experience in planning and executing corporate events and hospitality experiences

Ability to type 45 wpm accurately

Proficiency in Microsoft Office

Experience with data entry

Knowledge of EMS Room Scheduling

Comprehends and respects budgets

Proficiency in Spanish language

Company

Sidley Austin LLP

Glassdoor4.1

Sidley is an elite global law firm.

Founded in 1866

Chicago, Illinois, USA

1001-5000 employees

http://www.sidley.com

H1B Sponsorship

Sidley Austin LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (51)

2024 (36)

2023 (17)

2022 (33)

2021 (20)

2020 (23)