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JOOPITER · 3 days ago

Auction and Business Coordinator

New York, NY

Full-time

Onsite

New Grad, Entry Level

$65K/yr - $75K/yr

JOOPITER is a dynamic and forward-thinking auction house at the intersection of culture, commerce, and storytelling. The Auction & Business Coordinator will support the growing platform by facilitating seller onboarding, assisting buyers, and ensuring operational efficiency.

Consumer GoodsJewelryShopping

Hiring Manager

Patrick Conte

Responsibilities

Guide new sellers through the onboarding process—including account setup, contracts, compliance documentation, and payment instructions

Respond to buyer inquiries, provide additional information (e.g., photos, condition reports), and support conversion efforts across active listings

Track inventory levels, analyze sales data, and maintain transactional reporting to ensure strong product variety and depth

Conduct competitive research and recommend new category or product opportunities to grow the platform

Collaborate with Client Services and Logistics to facilitate shipments, sale preparations, and post-sale follow-ups

Review and contribute to the cataloging process for merchandise, ensuring accuracy, quality, and consistency

Work with the Marketing team to uphold seller photography standards and support photoshoots for JOOPITER-shot property

Manage key timelines and ensure all pre-sale deliverables are completed on schedule and in compliance with internal standards

Monitor and capture key sales and performance analytics across auctions and private sales, translating data into clear reporting and insights. Support business pipeline management by tracking active and prospective deals, maintaining CRM or pipeline tools, and ensuring timely follow-up with internal stakeholders. Assist with budgeting and forecasting by compiling sales data, expense tracking, and revenue projections to inform planning and strategic decision-making

Partner with Finance and Accounting teams to manage seller settlements and ensure smooth transactional follow-through

Contribute to pitch deck development and track outreach progress with prospective clients

Provide administrative assistance and cross-functional support to other business teams as needed

Qualification

Data AnalysisClient ServiceProject ManagementCommunication SkillsAttention to DetailOrganizational SkillsTeam CollaborationAdaptabilityProblem SolvingFlexibility

Required

Exceptional communication and interpersonal skills, with strong written and verbal proficiency

Meticulous attention to detail and consistent follow-through

Proven ability to work collaboratively in a fast-paced, deadline-driven environment

Strong project management and organizational skills, with the ability to multitask effectively

A calm, resourceful, and solutions-oriented mindset under pressure

Enthusiasm for cultural commerce, luxury resale, and client service excellence

Hands-on Execution: Comfortable rolling up your sleeves and diving into day-to-day tasks—this role requires a doer mentality alongside big-picture thinking

Adaptability & Ownership: Thrives in fast-paced, evolving environments; takes initiative, embraces ambiguity, and owns outcomes end-to-end

Flexibility & Willingness to Learn: Open to wearing multiple hats, eager to learn on the go, and ready to pitch in wherever needed to support the team