ONE Sotheby's International Realty · 5 days ago
Executive Personal Assistant to CEO
Miami, Florida, United States
Full-time
Onsite
Senior LevelONE Sotheby’s International Realty is seeking an extraordinary Executive Personal Assistant to support the CEO in a high-performance role. The position involves managing complex calendars, handling email communications, and executing personal and administrative tasks with precision and discretion.
Real EstateReal Estate Brokerage
Responsibilities
Own and manage multiple, highly complex calendars across several businesses and personal commitments
Strategically prioritize meetings, travel, and commitments to maximize CEO effectiveness
Anticipate conflicts before they arise and proactively resolve them
Prepare daily and weekly schedules with context, priorities, and prep notes
Ensure the CEO is always in the right place, at the right time, fully prepared
Act as the first line of defense for all inboxes
Read, filter, prioritize, and draft responses on behalf of the CEO
Identify urgent vs. non-urgent matters and escalate appropriately
Maintain clear systems for follow-ups, responses, and delegated items
Ensure nothing slips through the cracks
Track action items from meetings, calls, and conversations
Proactively follow up with internal teams, external partners, clients, and vendors
Hold others accountable to timelines and deliverables
Create simple systems to ensure consistent execution and closure
Handle a wide range of personal and professional tasks (scheduling appointments, travel coordination, errands, special requests)
Manage logistics for events, meetings, and travel
Serve as a trusted gatekeeper and representative of the CEO
Handle confidential and sensitive information with absolute discretion
Assist in managing workflows across multiple businesses
Coordinate with internal teams and leadership
Prepare documents, agendas, and briefing materials as needed
Identify inefficiencies and proactively suggest improvements
Qualification
Required
Exceptional at calendar management
Email triage and follow-through skills
Ability to protect a CEO's time
Comfortable handling strategic logistics and personal tasks
Ability to own and manage multiple, highly complex calendars
Strategically prioritize meetings, travel, and commitments
Anticipate conflicts and proactively resolve them
Prepare daily and weekly schedules with context, priorities, and prep notes
Ensure the CEO is always in the right place, at the right time, fully prepared
Act as the first line of defense for all inboxes
Read, filter, prioritize, and draft responses on behalf of the CEO
Identify urgent vs. non-urgent matters and escalate appropriately
Maintain clear systems for follow-ups, responses, and delegated items
Track action items from meetings, calls, and conversations
Proactively follow up with internal teams, external partners, clients, and vendors
Hold others accountable to timelines and deliverables
Create simple systems to ensure consistent execution and closure
Handle a wide range of personal and professional tasks
Manage logistics for events, meetings, and travel
Serve as a trusted gatekeeper and representative of the CEO
Handle confidential and sensitive information with absolute discretion
Assist in managing workflows across multiple businesses
Coordinate with internal teams and leadership
Prepare documents, agendas, and briefing materials as needed
Identify inefficiencies and proactively suggest improvements
Company
ONE Sotheby's International Realty
ONE Sotheby's International Realty operates as a luxury real estate brokerage firm.
Founded in 2008
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Saddy Abaunza Delgado
Abaunza.Group CEO / ONE SIR VP
Chris Anthony
Managing Director
Recent News
2025-12-11
Company data provided by crunchbase