St. Croix County · 23 hours ago
Emergency Support Services Program Coordinator
1101 Carmichael Rd, Hudson, WI, 54016, US
Full-time
Onsite
Mid Level
$25.31/hr - $35.27/hr
3+ years expSt. Croix County is seeking an Emergency Support Services Program Coordinator to coordinate programming and accounting support for Emergency Management and Emergency Communications. The role includes providing administrative support to the Sheriff and managing grants, financial reporting, and various office functions.
Government Administration
Responsibilities
Processes invoices, journal entries and all accounts payable for the Office. Processes incoming funds and deposits for the Office in conjunction with the Financial Associate II
Manages grants for the Emergency Management and Emergency Communications divisions. This includes working on applications, monitoring finances, reporting and closeout of all grants
Creates financial reports as needed or requested by Sheriff’s Administration
Responds and processes inquiries from Law Enforcement, First Responder Agencies, municipalities, off-site facilities, state and local agencies, fellow co-workers and the public
Administers Wisconsin Credentialing (WI-Cams) program for St. Croix County public safety agencies and MABAS Division 143
Organizes meetings for St Croix County Public Protection & Judiciary committee, Local Emergency Planning Committee (LEPC) and Office meetings. This includes developing agendas, minutes and meeting announcements
Provides administrative and management support services to the Sheriff and Sheriff’s Command Staff
Administers Sheriff’s Office social media outreach accounts and mass notification systems
Schedules and participates in Office meetings and work-groups as assigned by the Support Services Captain
Assists in the planning, organizing, implementing, scheduling, financial reporting of Emergency Management exercises for area first responders, local municipalities and school districts
Orders and maintains office supplies for the Office
Assists Support Services Captain and Sheriff’s Office Command Staff as directed during emergency events
Serves as a point of contact for Office projects. Coordination and acts as liaison between programs and systems, and participants or end users
Supports Sheriff’s Office programs and services through organizational management of critical timelines and documentation
Assists with the operation and troubleshooting of office equipment and works with IT as needed. Updates and maintains department files, records, plans, mailing lists, and other related documents
Prepares professional internal and external communication such as letters, newsletters, brochures, newspapers, minutes, social media, website, etc. as related to the Office
May act as receptionist or point of contact for the Office
Other duties as assigned
Qualification
Required
Associates degree in an accounting or office administration related field
Minimum of three (3) years of experience in office administration with accounting responsibilities
Ability to provide effective, accurate, and credible testimony in a court of law
Knowledge of and ability to interpret applicable federal, state, county, and local laws, rules, ordinances, policies, procedures, and practices related to the responsibilities of the Office
Knowledge of local government organization, departmental functions, and operating requirements
Ability to perform detailed work accurately and independently, in compliance with stringent time limits, with minimal direction or supervision
Ability to prioritize and manage a high volume of work while adapting to frequent and changing priorities
Ability to maintain accurate, clear, and legible notes and records
Ability to establish and maintain effective working relationships with others
Ability to analyze research data and prepare clear organizational and functional reports
Ability to prepare clear, concise, and accurate written communications, including reports, correspondence, and documentation tailored to the audience's needs
Knowledge of standard office procedures, practices, equipment, and software, including the operation of multi-line telephone systems
Ability to work the allocated hours of the position
Ability to communicate effectively in English, both verbally and in writing, with a wide range of individuals, including the public, colleagues, and supervisors
Ability to read, interpret, and apply information from complex documents such as laws, regulations, policies, procedures, and reports
Ability to engage with the public, handle inquiries, resolve conflicts, and build positive relationships with a diverse population
Ability to perform accurate arithmetic calculations related to accounts payable, receivables, deposits, and grant expenditures
Ability to reconcile financial records, track budgets, and verify balances for multiple funding sources
Ability to prepare and review financial reports, summaries, and spreadsheets to ensure accuracy and compliance with established requirements
Ability to understand, apply, and monitor basic accounting principles and financial guidelines related to department grants and departmental operations
Ability to understand, interpret, and effectively carry out verbal and written instructions, policies, procedures, general correspondence, and applicable federal, state, and local regulations
Ability to define problems, analyze facts, exercise sound judgment, and arrive at appropriate conclusions in a variety of situations
Ability to think quickly, maintain self-control, and adapt effectively in stressful or time-sensitive situations
Ability to exercise discretion and maintain confidentiality regarding business-related files, records, reports, and conversations, in compliance with open records laws and applicable State and Federal Statutes and Regulations
Strong organizational, time management, and attention-to-detail skills necessary to work accurately, meet deadlines, and maintain accurate and concise records and reports
Ability to apply good judgment and effectively solve problems independently and collaboratively
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, using hands to handle, feel, and perform fine motor skills and repetitive motions, and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms overhead or below the waist
Sufficient vision to perform tasks such as reading documents, operating vehicles, or working with detailed data
Vocal communication is required for expressing or exchanging ideas by means of the spoken word
Ability to hear and understand speech at normal levels for tasks such as communicating with the public, colleagues, or over the phone
Work requires preparing and analyzing written or computer data and observing general surroundings and activities
Work is generally in a moderately noisy location (e.g. business office, light traffic)
Work is primarily in an office setting, with exposure to field conditions during emergencies or drills. May encounter extreme weather, environmental hazards, or other stressful conditions during emergency events
May require working extended hours during emergencies or drills
Preferred
Background in Emergency Management or public safety preferred
Company
St. Croix County
St. Croix County is a body corporate of the State of Wisconsin. St. Croix County is located in western Wisconsin and covers 722 square miles.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase