Bluejack National · 12 hours ago
Executive Assistant & Operations Coordinator
Montgomery, TX
Full-time
Onsite
Senior Level
5+ years expBluejack National is a hospitality-driven organization committed to creating exceptional lifestyle experiences. The Executive Assistant & Operations Coordinator role is critical in supporting senior leadership, ensuring operational efficiency, and maintaining alignment across the organization.
EventsGolfLeisure
Responsibilities
Provide proactive, high-level support to senior leaders, including complex calendar management, meeting coordination, travel planning, and expense management
Anticipate executive needs and prepare leaders for meetings with clear agendas, materials, and context
Serve as a professional point of contact between leadership and internal teams, members, vendors, and partners
Track executive priorities, commitments, and follow-ups to ensure nothing falls through the cracks
Ability to ascertain key points from legal documents, contracts, meetings and assorted communication and react, respond or assign as appropriate
Handle sensitive and confidential information with absolute discretion
Support the operational cadence of the organization by tracking initiatives, deadlines, and cross-functional deliverables
Coordinate communication between departments to ensure alignment and clarity
Assist in planning and executing leadership meetings, offsites, and key initiatives
Maintain organized operational documents, SOPs, and internal resources
Identify gaps, inefficiencies, or risks and raise them thoughtfully with solutions in mind
Ability to be nimble and lend a hand in the operation
Capture decisions, action items, and next steps from meetings and ensure follow-through
Proactively follow up with leaders and team members to drive accountability
Manage special projects on behalf of leadership, from planning through execution
Bring structure and organization to complex or fast-moving priorities
Assist with vendor coordination, contracts, and administrative logistics
Support onboarding logistics and coordination for new hires as needed
Maintain highly organized digital and physical filing systems
Comfortable with dashboards, trends, and analyzing variance to plan
Step in to support leadership and operations wherever needed
Qualification
Required
5+ years of experience supporting senior executives in a high-standards environment
Strong organizational skills with the ability to manage competing priorities calmly and effectively
Exceptional written and verbal communication skills
High emotional intelligence and professional judgment
Comfort working with confidential information and sensitive matters
Proficiency in Microsoft Office, Sharepoint, local Property Management Systems, and task/project management tools
Must possess a valid Texas Driver's License and meet the driver safety policy requirements
Company
Bluejack National
Bluejack National is a social organization that offers dining, events, and venues.
51-200 employees
Funding
Current Stage
Growth StageRecent News
Company data provided by crunchbase