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Knox Systems, Inc. · 5 days ago

Senior Event Manager

DC-Baltimore Area

Full-time

Hybrid

Senior Level, Lead/Staff

$90K/yr - $130K/yr

10+ years exp

Knox Systems, Inc. is a leading provider of managed cloud services for the federal market. They are seeking a Senior Event Manager to oversee event planning and coordination, ensuring successful execution of government-focused events in the Washington, D.C. area.

ComputerCyber SecurityGovernment

Hiring Manager

Kathleen Howell

Responsibilities

Lead end-to-end planning for Washington, D.C.–area events, conferences, trade shows, and federal-industry gatherings

Manage event logistics including timelines, vendor coordination, venue communications, shipping, travel arrangements, and staffing schedules

Oversee administrative processes such as budget tracking, contract review, purchase orders, invoicing, and compliance documentation

Collaborate cross-functionally with marketing, business development, and leadership to align event strategy with company goals

Maintain event calendars, planning documents, run-of-show materials, and post-event reporting

Serve as the primary on-site representative at D.C.-based federal and government-focused events

Execute event-day responsibilities including venue check-ins, registration oversight, AV coordination, and vendor management

Manage booth setup, breakdown, and ongoing maintenance to ensure brand consistency and professional presentation

Lead on-site engagement, representing the organization with polish and confidence in conversations with federal stakeholders, partners, vendors, and attendees

Troubleshoot real-time logistical issues and ensure seamless customer and attendee experience

Demonstrate understanding of the federal ecosystem, procurement culture, agency dynamics, and government-focused event formats

Build productive relationships with government event organizers, federal associations, and strategic partners

Coordinate and manage all on-site contract execution, ensuring adherence to event agreements, booth specifications, and service orders

Oversee vendors such as general services contractors, AV teams, exhibit services, and shipping partners

Monitor contract deliverables, confirm fulfillment of service agreements, and escalate discrepancies when needed

Qualification

Event ManagementGovernment Market ExpertiseContract ManagementLogistics CoordinationCommunication SkillsMultitaskingProblem-Solving SkillsProfessional Presentation

Required

10+ years of hands-on event management experience, preferably within the Washington, D.C. federal/government conference ecosystem

Experience serving in a dual role that includes both behind-the-scenes planning and high-visibility on-site representation

Exceptional communication skills—clear, professional, well-spoken, and comfortable interacting with senior government, industry, and corporate stakeholders

Proven ability to interpret and manage event contracts, technical orders, and service documentation

Highly organized, detail-driven, and adept at managing multiple events simultaneously under tight deadlines

Ability to travel frequently (up to 50%), primarily within the Washington, D.C. region

Professional presentation and demeanor, including the ability to represent the organization in formal government settings

Strong problem-solving skills and the ability to remain calm, polished, and solution-focused onsite

Comfortable with physical aspects of event setup (booth materials, signage, equipment handling)