CAIR Sacramento Valley/Central California ยท 6 hours ago
Immigrants' Rights Center (IRC) Administrative Coordinator
Anaheim,CA,US
Full-time
Hybrid
Entry Level
$28/hr - $33/hr
1+ years expCAIR Sacramento Valley/Central California is a nonprofit organization focused on civil rights advocacy for the American Muslim community. The Immigrants' Rights Center (IRC) Administrative Coordinator is responsible for providing administrative support to the staff and ensuring effective communication with clients and partners.
Responsibilities
Support grant deliverables including timely collecting and reporting data and statistics as needed by grant reports
Help with grant management by reviewing and organizing subgrantee files and communication
Assist with responding to incoming communications including answering phone calls, maintaining the department's voicemail box and email inbox, and properly following up with intakes received online. Direct incoming communications to appropriate staff as needed
Help update client data in the case management system, electronic files, and physical files
Conduct initial legal intakes and follow up with clients and potential clients via phone, email, and text
Draft and send out correspondence, including retainers, referrals, and closing letters
Assist with processing incoming and outgoing mail
Assist with organizing and maintaining department documents including scanning, uploading, and filing physical and electronic copies
Support staff with legal services such as filling out immigration forms, collecting supporting documents, and assisting with various immigration applications
Provide translation and interpretation assistance as needed
Provide support with the onboarding of new department hires, clerks, and interns and organize onboarding schedules and training
Assist with organizing immigration events, clinics, forums, and outreach efforts
Assist with calendaring and scheduling internal and external meetings with clients, organizational partners, grantors, and subgrantee/awardees
Assist with organizing IRC electronic filing system and resources
Provide additional support to immigration staff with administrative tasks as needed
All CAIR-CA staff are required to help with fundraising efforts as required
CAIR-CA staff may be required to attend some weekend or weekday evening events
Qualification
Required
Experience with grant management and preparing grant reports that involve both data and narrative reports
At least one year of experience in operations or administrative coordination
Experience working with nonprofit organizations
Working knowledge of Microsoft Office Suite
Superb organizational and time management skills, with a strong attention to detail
Strong verbal and written communication skills
Professional integrity and ability to maintain confidentiality of sensitive data
Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines
Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment
Ability to interact with community members, clients, and prospective clients with a high level of professionalism and care
Personal accountability and ability to take initiative and direction
A strong commitment to civil rights and CAIR's mission
Must have access to reliable transportation
Preferred
At least two years of experience in immigration services is preferred
Knowledge and exposure of legal services at a nonprofit or private firm that provides immigration services is preferred
Experience working with the American Muslim community and/or working with people from diverse cultural and socio-economic backgrounds and/or non-profit organizations
Conversational proficiency in one of the following languages: Arabic, Farsi/Dari, Pashto, Urdu or Spanish is preferred
Strongly prefer an Administrative Coordinator who is highly proficient with technology and comfortable learning new systems and tools
Experience with SharePoint
Benefits
100% employer-paid medical and dental insurance for employees & dependents
401(k) plan with an employer match
12 vacation days
10 sick days
12 holidays
Hybrid work schedule utilized temporarily with three days in the office and two days of remote work
Company
CAIR Sacramento Valley/Central California
Empowering American Muslims, Advancing Justice: CAIR-SV/CC champions civil liberties, fosters mutual understanding, and stands as a voice for justice and equity.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase