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AirOps · 1 day ago

Event Marketing Coordinator/Associate

New York, United States

Full-time

Onsite

Entry Level

1+ years exp

AirOps helps brands get found and stay found in the AI era, and they are seeking a highly organized and creative Event Marketing Coordinator/Associate to support the development and execution of high-impact events. This role involves planning, coordinating, and executing various events to enhance brand visibility and strengthen relationships with customers and prospects.

Artificial Intelligence (AI)Business DevelopmentDeveloper APIsDeveloper ToolsProductivity Tools

Responsibilities

Support the planning, coordination, and execution of in-person and virtual events including conferences, roundtables, experiential field events, webinars, and third-party sponsorships

Manage key logistics throughout the entire event cycle — venue sourcing, vendor management, F&B coordination, AV/production, shipping, swag & giveaway sourcing, signage, travel arrangements, hotel room blocks, transportation, and onsite materials

Own operational details including registration setup, attendee tracking, name badges, run-of-show, and internal communication

Support pre-event promotion, outreach, and coordination with Sales/SDR teams to develop target attendee lists and follow-up efforts

Build and manage event timelines, project plans, internal run-of-show documents, and communication workflows to keep teams aligned

Partner with Creative to produce event assets including invitations, signage, presentations, collateral, and branded materials

Support the creation of post-event recaps and manage photo/video asset organization for internal and external storytelling

Ensure brand consistency across all event environments, materials, and attendee touchpoints

Qualification

Event marketingLogistics coordinationProject managementGoogle WorkspaceHubSpotAsanaCommunication skillsCreative problem-solvingCollaboration

Required

Support the planning, coordination, and execution of in-person and virtual events including conferences, roundtables, experiential field events, webinars, and third-party sponsorships

Own operational details including registration setup, attendee tracking, name badges, run-of-show, and internal communication

Support pre-event promotion, outreach, and coordination with Sales/SDR teams to develop target attendee lists and follow-up efforts

Build and manage event timelines, project plans, internal run-of-show documents, and communication workflows to keep teams aligned

Partner with Creative to produce event assets including invitations, signage, presentations, collateral, and branded materials

Support the creation of post-event recaps and manage photo/video asset organization for internal and external storytelling

Ensure brand consistency across all event environments, materials, and attendee touchpoints

Energized by a fast-paced environment and the variety of event formats — from large conferences to curated and unique experiences

Exceptionally organized, detail-oriented, and skilled at managing multiple priorities simultaneously

A proactive problem-solver who loves to create structure, build processes, and make experiences better

Calm under pressure and excited to roll up your sleeves on everything from strategy to setup

Kind, collaborative, and comfortable partnering across teams, vendors, and customer-facing functions

Creative and thoughtful about guest experience and moments that spark connection

Curious about marketing, AI, community building, and the evolving landscape of experiential programs

Preferred

1–3 years of experience in event marketing, field marketing, experiential, community, or related marketing/operations roles (internships welcome)

Experience coordinating logistics, vendors, timelines, or project management in any context

Comfortable using (or excited to learn) tools like Google Workspace, Notion, HubSpot / CRM platforms, Asana, Event Platforms (Luma/Splash/Cvent/Bizzabo), and project management systems

Strong written and verbal communication skills, with a focus on clarity and follow-through