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Dimensional Fund Advisors · 1 day ago

Legal Assistant

Austin

Full-time

Hybrid

Senior Level

5+ years exp

Dimensional Fund Advisors is an investment firm that values collaboration and flexibility in the workplace. The Legal Assistant will provide administrative and clerical support to the General Counsel and the Chief of Staff & Head of Legal Operations, managing board meeting logistics, document management, and various administrative tasks.

Financial Services

Responsibilities

Manage quarterly board meeting logistics, which includes organizing events arrangements for onsite meetings with support of the Events team, coordinating with the technology team for virtual components, working with paralegals and attorneys to ensure board materials are prepared and uploaded to Directors in a timely and efficient manner, and interacting with board members to assist with any travel, accommodation, or other concerns as needed

Assist with preparing, revising, and compiling copies of materials for meetings and records

Navigate the Legal group’s document management system, take document revisions and redline to show changes, and file signed documents and letters

Manage calendars proactively, including coordinating schedules with other staff for Board and senior executive meetings

Serve as an administrator for the legal spend management system, which may include coordinating with outside firms and internal partners to open new vendor and matter entries; assessing invoices according to standard billing guidelines; processing allocations to internal matters for cost tracking and reporting; and replying to vendor requests as needed

Track and keep a record of company contracts, policies and agreements

Prepare documents for various committee meetings

Answer calls and receive correspondence, schedule travel arrangements, and prepare expense and other required intercompany reporting

Assist with planning and execution of department team events as needed

Qualification

Legal spend managementDocument managementBoard materials systemsMicrosoft Office SuiteAttention to detailTime managementOrganizational skillsCommunication skillsTeam collaboration

Required

Minimum of 5+ years of direct work experience working at a law firm, or supporting senior attorneys, executives, or boards of directors

Bachelor's degree required

Demonstrates excellent attention to detail

Appreciates the importance of taking appropriate care of privileged and confidential matters

Self-starter who can manage multiple time-sensitive projects and meet deadlines

Strong time management, organizational, and communication skills (verbal and written)

Able to work productively in a team environment

Technical fluency, including proficiency with Microsoft Office Suite & other legal technology (ebilling, legal document repository, etc.), as well as a willingness & ability to learn and adapt to new technologies